HR Team Administrator

2 days ago

Harefield, United Kingdom Norgine Full time

Norgine has a direct presence in 12 European countries, as well as Australia and New Zealand. We also have a strong global network of partnerships in non-Norgine markets. We are a flexible and fully integrated pharmaceutical business, with manufacturing (Hengoed, Wales and Dreux, France), third party supply networks and significant product development capabilities, in addition to our sales and marketing infrastructure. This enables us to acquire, develop and commercialise specialist and innovative products that make a real difference to the lives of patients around the world.

NORGINE and the sail logo are trademarks of the Norgine group of companies.

**JOB PURPOSE**
- Manages all key interactions between the CHRO and HR Exec team to provide comprehensive administrative support
- Collates and distributes the materials for all HR Exec meetings in a timely manner
- Works with the CHRO and HR Exec team to ensure that all NewChapter programmes and projects are coordinated effectively
- Deals with confidential matters on behalf of the CHRO and HR Exec team
- Organises and prioritises critical issues and required information for the CHRO and HR Exec team
- Ensure a positive image of the CHRO and HR Exec team through all communications and interactions.
- Complete administrative support for the CHRO and HR Exec team

**MAIN TASKS**
- Provide full administrative support to the CHRO and the HR Exec team
- Provide high level of customer service and be a key interface between the CHRO and HR Exec team and its internal and external customers
- Has a flexible attitude and is willing to perform varying duties depending on the shifting needs of the company
- Engaging with key stakeholders to organise the agendas for the CHRO and HR Exec team
- Taking minutes of meetings as and when required and distribution of follow-up actions
- Participates in project management when necessary, which involves duties on a weekly, monthly, and quarterly basis
- Within project management, organises and gathers information from various departments and meetings and reports that information
- Carries out other duties as necessary, which may include simple tasks such as filing and making appointments and organising meetings.
- Organises meetings, agendas, conferences, events and travel in liaison with the CHRO and HR Exec Team
- Look ahead to ensure all agendas are prepared for meetings, prepare and circulate meeting materials and take minutes
- Ensure calendars are well organised and maintained, working pro-actively with others to resolve diary and meeting room conflicts.
- Create purchase orders in E1, process invoices, process expenses on behalf of the team.
- Organise couriers, travel arrangements, taxi bookings and catering for meetings as well as IT forms for new starters

**Requirements**:
**Competences**
- Good interpersonal skills, motivated to help others with the ability to work collaboratively within a team
- Keen to take initiative and be proactive when communicating with team members, ensuring consistency in messaging
- Able and confident to communicate with all levels
- Able to be authoritative through influencing
- Willing to adapt and able to work under pressure and to tight deadlines, following up with stakeholders as necessary
- Great prioritisation and organisational skills
- Excellent attention to detail, ability to assess information critically and suggest alternatives, where relevant.
- Good problem solving skills
- Creative with ideas and ways of working

**Knowledge and Skills**
- Ability to work under pressure with multiple priorities, occasionally to tight deadlines
- Genuine team player with a supportive and helpful approach to all internal and external personnel
- Highly organised and proactive with excellent time management skills
- Strong communication and interpersonal skills, both written and oral, with an ability to influence and work with individuals at all levels of the organisation
- Good numeracy and literacy skills as well as a strong attention to detail
- A desire to grow, take on more responsibility and learn new skills to move the business forward

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