Personal Assistant to Deputy Director

3 days ago

Belfast, United Kingdom MPA Recruitment Full time

**Job Role**: Personal Assistant to Deputy Director

To provide support to Deputy Director of Hospital and Community Care Services in an efficient, effective, and high-quality manner and to act as a conduit between the Director, Deputy Director, local offices and all other organisations to ensure that effective communication is in place at all times.

The post holder will be responsible for co-ordinating a workload which will meet the demands of the Deputy Director and where appropriate. Prioritise workload and follow up action ensuring all deadlines are met.


**Location** - Belfast

**Hours of Work** - 37.5 hours per week. Mon - Fri

**Salary**:

- £12.25

**What the role entails**:

- Responsible for the organisation and provision of administrative and secretarial support to the Deputy Director of Hospital and Community Care. This will include electronic diary management, dictation, word-processing, mail management, file maintenance and the preparation of papers, reports, presentations, briefings etc.
- Comply with established office procedures, maintain and monitor the filing system for the Directorate in line with Information Governance Records Management requirements.
- Research, collation and presentation of information and reports as necessary.
- Taking appropriate action in relation to mail, telephone and other enquiries, ensuring effective messaging and “bring forward” systems are in place and that the necessary follow up action is undertaken.
- Drafting correspondence and reports on behalf of the Deputy Director of Hospital and Community Care.
- To assist in organising meetings for Deputy Director of Hospital and Community Care including the preparation and timely issue of agenda and papers, where necessary take and produce minutes and assist with progression of business. The PA will assist in Note Taking/Minutes during Zoom meetings.
- Responsible for initiating and follow up action arising from the Deputy Director of Hospital and Community Care meetings.

**Essential Experience**:
GCSE Maths and GCSE English (A-C) OR equivalent qualification to demonstrate literacy and numeracy OR higher qualification

**AND**

2 A ‘Levels OR equivalent qualification OR higher qualification.

**AND**

18 months relevant experience*

**OR**

HNC/HND or equivalent/higher qualification in an administration related field AND 1 year’s relevant experience in a secretarial/administrative role.

**OR**

3 years’ relevant* experience in a secretarial/administrative role in an office-based environment.

*_Relevant experience is defined as working in a secretarial role to include typing, diary management and communication with all levels in the organisation_
- ._

**AND**

At least 6 months experience in servicing meetings to including drafting agenda, note taking, compiling action logs etc.

At least six months’ experience using Microsoft Office, including PowerPoint, Excel, Outlook and Word.

RSA Stage II (both parts) typing or word processing or equivalent OR 1 year’s word processing experience in an office I work environment.

**Salary**: £12.25 per hour

Schedule:

- Monday to Friday

Application question(s):

- GCSE Maths and GCSE English (A-C) OR equivalent qualification to demonstrate literacy and numeracy OR higher qualification
- 18 months relevant experience*
- 2 A ‘Levels OR equivalent qualification OR higher qualification.
- HNC/HND or equivalent/higher qualification in an administration related field AND 1 year’s relevant experience in a secretarial/administrative role.
- 3 years’ relevant* experience in a secretarial/administrative role in an office-based environment.

*Relevant experience is defined as working in a secretarial role to include typing, diary management and communication with all levels in the organisation
- AND

At least 6 months experience in servicing meetings to including drafting agenda, note taking, compiling action logs etc.

At least six months’ experience using Microsoft Office, including PowerPoint, Excel, Outlook and Word.

RSA Stage II (both parts) typing or word processing or equivalent OR 1 year’s word processing experience in an office I work environment.

Work Location: One location

  • Personal Assistant to Deputy Director

    2 days ago

    Belfast, United Kingdom MPA Recruitment Full time

    **Job Role**: Personal Assistant to Deputy Director To provide support to Deputy Director of Hospital and Community Care Services in an efficient, effective, and high-quality manner and to act as a conduit between the Director, Deputy Director, local offices and all other organisations to ensure that effective communication is in place at all times. The...

  • Band 4 - Personal Assistant

    2 days ago

    Belfast, United Kingdom Direct Medics Full time

    Direct Medics is a leading healthcare recruitment specialist recruiting Allied Health Professionals of all bands and specialties for long and short-term locum roles throughout the UK. Direct Medics are currently recruiting Band 4 Personal Assistant For roles around the Belfast Trust. The assistant will provide support to Deputy Director of Hospital and...

  • Deputy Finance Director

    2 weeks ago

    Belfast, United Kingdom REED Specialist Recruitment Full time

    Job Overview: Deputy Finance DirectorLocation: BelfastEstimated Salary: £42,315We are looking for an experienced Deputy Finance Director to support our finance team in Belfast. As a key member of the team, you will play a pivotal role in overseeing and managing all procurement activities and financial operations within the organization.About the Role:Assume...

  • Personal Assistant

    7 months ago

    Belfast, United Kingdom Talent Catch Full time

    As we continue to grow and expand our operations, we are seeking an experienced and highly organised Personal Assistant to join our team and provide vital support to our Director. This role offers an exciting opportunity to work closely with a dynamic leadership team and contribute to the smooth functioning of our organization. Job...

  • Personal Assistant

    3 days ago

    Belfast, United Kingdom Brook Street Full time

    Brook Street Recruitment is working on behalf of our Belfast client to recruit a new full time and permanent PA The role will involve being a PA to the Managing Director and Secretary to the Audit / Accounts department Diary management for the managing director and wider team including other directors Booking travel / accommodation for Directors and staff...

  • Personal Assistant

    1 month ago

    Belfast, Northern Ireland, United Kingdom First Choice Selection Services Full time

    On behalf of the Regulation and Quality Improvement Authority, First Choice is recruiting a Personal Assistant. The successful candidate for this post will work to the designated Chief Executive/ Director providing confidential and effective administrative support. The duties include dictation, diary management, minute taking, mail management, file...

  • Personal Assistant

    1 month ago

    Belfast, United Kingdom First Choice Selection Services Full time

    On behalf of the Regulation and Quality Improvement Authority, First Choice is recruiting a Personal Assistant. The successful candidate for this post will work to the designated Chief Executive/ Director providing confidential and effective administrative support. The duties include dictation, diary management, minute taking, mail management, file...

  • Deputy Nurse Manager

    4 days ago

    Belfast, United Kingdom Reactive Recruitment Full time

    Deputy Manager Dementia Care Home Co. Down - £42,000 per year - Full-Time Are you a proven leader in healthcare, ready to step up and make a real impact? Were recruiting a Deputy Manager for a well-established dementia care home in Co. Down, offering you the opportunity to lead, support, and inspire in a role that makes a difference every day. The Role As...

  • Personal Assistant

    1 month ago

    Belfast, United Kingdom First Choice Selection Services Full time

    On behalf of the Regulation and Quality Improvement Authority, First Choice is recruiting a Personal Assistant.The successful candidate for this post will work to the designated Chief Executive/ Director providing confidential and effective administrative support.The duties include dictation, diary management, minute taking, mail management, file maintenance...

  • Personal Assistant

    6 months ago

    Belfast, United Kingdom VANRATH Full time

    **VANRATH** are delighted to be assisting a major client with the **Recruitment** of an **Personal Assistant** to the Senior Management Team based in **Belfast**. Mon-Fri-09:00-17:00 Salary - £29,200 - £29,269 **KEY RESPONSIBILITIES AND ACCOUNTABILITIES** - To provide a confidential, personal and executive support to the Executive Director taking...

  • Personal Assistant

    6 months ago

    Belfast, United Kingdom VANRATH Full time

    **VANRATH** are delighted to be assisting a major client with the **Recruitment** of an **Personal Assistant** to the Senior Management Team based in **Belfast**. Mon-Fri-09:00-17:00 Salary - £29,200 - £29,269 **KEY RESPONSIBILITIES AND ACCOUNTABILITIES** - To provide a confidential, personal and executive support to the Executive Director taking...

  • Personal Assistant

    7 months ago

    Belfast, United Kingdom VANRATH Full time

    VANRATH are excited to be working alongside a leading **Property Management** company and one that holds a prestigious reputation for the recruitment of an **Personal Assistant.** This is a Monday - Friday (Flexible start and finish times available) - **Belfast City Centre** office. **Permanent position - this is a very rare opportunity with an extremely...

  • Deputy Nurse Manager

    3 days ago

    Belfast, United Kingdom Reactive Recruitment Full time

    Deputy Manager Dementia Care Home Co. Down - £42,000 per year - Full-Time Are you a proven leader in healthcare, ready to step up and make a real impact?Were recruiting a Deputy Manager for a well-established dementia care home in Co. Down, offering you the opportunity to lead, support, and inspire in a role that makes a difference every day.The Role As...

  • Legal Personal Assistant

    7 months ago

    Belfast, United Kingdom Hayward Hawk Professional Services Full time

    Hayward Hawk are delighted to be working in partnership with one of Ireland’s leading law firms to source a Litigation Personal Assistant for their team. **Responsibilities**: - File opening and closing - Taking meticulous minutes, drafting agendas, and handling document distribution - Organise Director’s diary, including making appointments and...

  • Executive Personal Assistant to CEO

    7 months ago

    Belfast, United Kingdom MPA Recruitment Full time

    Location: Belfast Type/Duration: Full Time - Permanent Contact: Jamie Winchester Contact Phone: 02895211111 Sector: Public **Salary**: £13.84 Hours of work: 9am to 5pm Interview Dates: TBC Start Date: ASAP Closing Date: TBC The post holder will provide effective, proactive, and comprehensive executive administrative support to the Chief Executive...

  • Personal Assistant to The Managing Director

    7 months ago

    Belfast, United Kingdom Nominate Recruitment Full time

    **Job Title: Personal Assistant** **Location: Belfast** **Salary and Benefits: £25k - £35k per annum - dep on experience ( will also consider part time - 3 days per week)** **Hours of work: Mon-Fri 08.30am - 5.30pm** **Employment Type - Permanent** **Interview Process: Immediate Interviews** **The Right Client**: - Nominate Recruitment are thrilled...

  • Personal Assistant

    6 months ago

    Belfast, United Kingdom VANRATH Full time

    **VANRATH** are delighted to be assisting a major client with the **Recruitment** of an **Personal Assistant** to the Senior Management Team based in **Belfast**. Mon-Fri-09:00-17:00 Salary - £29,200 - £29,269 **KEY RESPONSIBILITIES AND ACCOUNTABILITIES** - To provide a confidential, personal and executive support to the Executive Director taking...

  • Personal Assistant

    6 months ago

    Belfast, United Kingdom MPA Recruitment Full time

    **Job Role**: Personal Assistant (Band 4) MPA are currently recruiting on behalf of our public service client for Personal Assistant (Band 4), in the Belfast Area. The post-holder will be responsible for providing a full range of administrative and secretarial support functions to Director and Assistant Director Level as required. This will require the...

  • Deputy Nursing Director

    3 weeks ago

    Belfast, United Kingdom Jupiter Recruitment Full time

    Nursing Leadership OpportunityWe are seeking a highly motivated Registered Nurse to fill the role of Deputy Home Manager at our exceptional care home in Belfast, Northern Ireland.About the PositionThe successful candidate will be responsible for leading a team of care professionals to deliver high-quality care and services to our residents. Key...

  • Care Home Deputy

    1 week ago

    Belfast, United Kingdom Black Fox Solutions Full time

    Deputy Nurse ManagerSalary: £22.24ph / £45,074+ per annumJob Summary: Black Fox Solutions is recruiting for a Deputy Nurse Manager to support the Nurse Manager in the overall management and leadership of the care home in East Belfast. The successful candidate will be responsible for ensuring the delivery of high-quality nursing care, fostering a positive...