Assistant Administrator Glasgow

4 weeks ago


Glasgow, United Kingdom Anderson Strathern LLP Full time

Anderson Strathern is one of Scotland’s leading full service law firms. We are a progressive leading Scottish law firm with a strong brand focused on taking our clients where they want to be. We have offices in Edinburgh, Glasgow, East Lothian and Shetland. We pride ourselves in providing a seamless, high quality service delivering commercial and practical advice to help our clients achieve their personal and professional goals.

An exciting new vacancy has arisen in our Commercial Real Estate department in the Glasgow office for an Assistant Administrator who keen to learn and looking to start or develop a career within Anderson Strathern. You will provide administrative and PA support, working closely with the other PAs within the Department and in the wider PA Services Team.

Flexibility is key as there will be a requirement to support fee earners at all levels within your own department with a broad range of tasks and you may, on occasion, be asked to help other departments within the firm if needed.

The tasks you will carry out are included in, **but not limited to**, the list below.

You may be responsible for:

- Scanning, saving, and distributing incoming mail
- Photocopying, scanning, printing, binding, filing, and archiving
- Supporting the preparation of bulk documentation, files, and bundles
- Using PDF Docs to pull complex legal documents together, paginating papers, and reducing file sizes
- Helping to maintain our Interaction database
- Providing occasional ad hoc cover for reception
- Providing occasional assistance to set up for events/large meetings
- Making hand deliveries
- Assisting with finance and billing processes for the Department, including uploading invoices to our finance system (Aderant) and producing bills to be sent to clients.
- Assisting with legal secretarial duties (for which you will be provided with full training), including dictation, formatting and amending documents and completing Cashroom forms.
- Assisting with ad-hoc departmental projects
- File opening and onboarding clients
- Assisting with Dataroom management

This role has excellent career progression prospects, particularly within the PA Services team and you will receive training to allow you to assist with legal secretarial duties which will allow you to progress your career towards becoming a Legal PA in the future.

What you will need to succeed
- Experience not essential - however a “can do” attitude is
- Good computer skills including Word and Outlook (PowerPoint and Excel would be helpful)
- Good communication skills with the ability to listen and to liaise and work well with partners, fee earners, business support staff, and other PAs
- A common sense and a methodical approach to work
- Good presentation skills with an eye for detail
- The ability to act professionally and be a representative for the firm at all times
- Enthusiasm, commitment, flexibility and a willingness to learn new skills
- Good numeracy skills
- A genuine desire to develop a Legal PA career

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Glasgow: reliably commute or plan to relocate before starting work (required)

Work Location: In person



  • Glasgow, United Kingdom Glasgow Ceilings Full time

    Administrative assistant required for a busy construction company based in Glasgow. General administration duties will be required as well as some bookkeeping using QuickBooks. A prior knowledge of QuickBooks would be preferred but not essential as full training will be given. Experience in the construction industry would also be preferred but again not...


  • Glasgow, United Kingdom The Glasgow Academy Full time

    For May/June , The Glasgow Academy is seeking a Playworker to work Monday to Friday, 2.30 - 6.00pm, term-time, in our After School Care Club at Newlands. The ideal candidate will be motivated, engaging, enthusiastic, flexible and able to work as part of an established team to create a welcoming, fun-filled environment for the children. For further...


  • Glasgow, United Kingdom The Glasgow Academy Part time

    For May/June 2024, The Glasgow Academy is seeking a Playworker to work Monday to Friday, 2.30 - 6.00pm, term-time, in our After School Care Club at Newlands. The ideal candidate will be motivated, engaging, enthusiastic, flexible and able to work as part of an established team to create a welcoming, fun-filled environment for the children. For further...


  • Glasgow, United Kingdom Time Assistant Full time

    You will be trained to provide advice and support to clients but you will also need to demonstrate the ability to find answers from a range of sources. As we are a small business you will be an integral part of the company operation, as the business grows so will your responsibility. **Responsibilities**: - Answering inbound telephone calls - Establishing...


  • Glasgow, United Kingdom Blue Arrow Full time

    Blue Arrow is recruiting for a Perm Lead Administrator in Glasgow - office based role. Length: 8 months, potential for extension (it's to replace the current Perm Lead Admin who has had a promotion. Pay rate: £14.50 per hour. What is the Role As Lead Administrator, you will play a key role as part of the team supporting client's Seagreen Offshore...


  • Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** The post-holder will provide professional administrative, operational, and strategic support to the MVLS College Office with a focus on governance committee operations, events and meetings co-ordination, data and information gathering, communications, and office operations, with occasional senior diary management support as required. **Main...

  • Clerical Assistant

    4 weeks ago


    Glasgow, United Kingdom Glasgow Life Full time

    Glasgow Life is looking for three Clerical Assistants to join us on a full-time and part-time basis. As Clerical Assistant you will be joining our in-demand Business Support Administration Team. You will be part of a dedicated team which supports service delivery across Glasgow Life. As a Clerical Assistant you will be joining one of our Admin Hubs that...

  • Audio Typist

    1 week ago


    Glasgow, United Kingdom NHS Greater Glasgow & Clyde Full time

    NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional...

  • Systems Administrator

    4 weeks ago


    Glasgow, Glasgow City, United Kingdom University of Glasgow Full time

    This post is full time (35 hours per week), and has funding available until 31st July 2029.As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.The University of Glasgow has been changing the world for more than 572 years, and today we are one of the world's top 100...

  • Systems Administrator

    4 weeks ago


    Glasgow, United Kingdom University of Glasgow Full time

    This post is full time (35 hours per week), and has funding available until 31st July 2029. As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity. The University of Glasgow has been changing the world for more than 572 years, and today we are one of the world's top 100...

  • Assistant Manager

    1 week ago


    Glasgow, United Kingdom Glasgow Life Full time

    Job Description Glasgow Life is looking for an Assistant Manager to join us on a 35 hour per week permanent contract. As an Assistant Manager you will be joining our in-demand team in the Clip & climb/soft play & café facility at Kelvin Hall. As an Assistant Manager you’ll be joining our Glasgow Life Sport team, playing your part in encouraging...

  • Senior Administrator

    4 weeks ago


    Glasgow, United Kingdom Pertemps Glasgow Perms Full time

    Our client who is based within the Public Sector, have a temporary role for a Senior Administrator. This role will be based in Glasgow city Centre, and has an immediate start, for approx. 2 months, with a possible extension. The rate of pay will be £12.87 per hour. Full time (35 hours per week) Mon-Fri 9-5. **Job Role**: - Extensive diary management...


  • Glasgow, United Kingdom The Glasgow Pram Centre Ltd Full time

    We are looking for a Junior Admin and accounts assistant for our fast paced, newly refurbished Pram/Nursery showroom and specialist car seat fitting centre. Duties will include, but not limited to; Processing of Supplier invoices Checking Purchase orders for correct costings Input of Pricelists Liaising with suppliers Filing Paperwork and general office...


  • Glasgow, United Kingdom Glasgow Life Full time

    Job Description Glasgow Life is looking for an Assistant Special Projects Officer to join us on a Full Time, permanent contract. As an Assistant Special Projects Officer you will be joining our in-demand Special Projects Team. You will be part of a dedicated team which supports cross service, organisation wide advice in project development and capital...


  • Glasgow, United Kingdom Lorien Remote Work Freelance Full time

    IT Procurement Administrator INSIDE IR35 Glasgow Office - Hybrid £500 per day 12 months My large client in the utilities sector is currently looking for an experienced IT Procurement Administrator to join their team on a 12 month contract basis to assist with sourcing the supply of IT & Telco Services in accordance with all internal policies and procedures...


  • Glasgow, United Kingdom Glasgow Life Full time

    Job Description Glasgow Life is looking for an Assistant Digital Marketing Officer to join our in-demand Marketing and Communications team on a permanent part time 21 hour contract. You will be part of a dedicated team which supports Glasgow Life to deliver services across museums, the arts, music, sport, world-class events, festivals, libraries and...

  • Research Assistant

    2 days ago


    Glasgow, Glasgow City, United Kingdom University of Glasgow Full time

    This post is full time, and has funding until 31st March 2025.The School of Physics & Astronomy is looking for a Research Assistant/Associate/Fellow to contribute/make a leading contribution in the LISA Optical Bench Team at the University of GlasgowLISA is a European Space Agency (ESA) led mission to launch a gravitational detector in the mid 2030s. The...

  • Pa/administrator

    1 month ago


    Glasgow, United Kingdom Pertemps Glasgow Perms Full time

    Our client, a well-known Public Sector organisation based in Glasgow City Centre, requires an experienced PA/Administrator on a temporary basis for 6 - 8 weeks with a possible extension. The salary for the position is £12.13 per hour, working 37.5 hoursper week Monday to Friday 9am to 5pm. **Main purpose of role**: Provide a professional and efficient...

  • Assistant Manager

    1 week ago


    Glasgow Central, United Kingdom Glasgow Life Full time

    Job DescriptionGlasgow Life is looking for an Assistant Manager to join us on a 35 hour per week permanent contract. As an Assistant Manager you will be joining our in-demand team in the Clip & climb/soft play & café facility at Kelvin Hall. As an Assistant Manager you'll be joining our Glasgow Life Sport team, playing your part in encouraging people to...


  • Glasgow, Glasgow City, United Kingdom The Glasgow Academy Full time

    For May/June 2024, The Glasgow Academy is seeking a Playworker to work Monday to Friday, pm, term-time, in our After School Care Club at Newlands. The ideal candidate will be motivated, engaging, enthusiastic, flexible and able to work as part of an established team to create a welcoming, fun-filled environment for the children. For further information and...