Team Administrator

5 months ago


Hailsham, United Kingdom Sussex Partnership NHS Foundation Trust Full time

To plan team events, booking venues as appropriate, arranging catering, equipment requirements and producing detailed delegate packs. To service monthly team meetings, ensuring agendas and meeting minutes are distributed in a timely manner with agreed action points noted. Travel to various sites will be required. To maintain personnel information concerning staff and assist in staff documentation systems (e.g.

sickness absence, reporting /recording systems). To photocopy and distribute documents both internally and externally as required. To carry out other general office duties eg. laminating, and shredding of confidential papers and documents.

To be proactive in organising and prioritising workload, managing own time effectively, highlighting problems as they arise and proposing possible solutions within available resources. Office Administration Attend and fully participate in regular team meetings, to assist the development of best practice and standardisation of administration processes across the service. To be responsible for maintaining the teams Trust policy and procedure folders as and when updated versions are available. To maintain and monitor electronically held clinical caseload and contact information for the Service, ensuring data held on the Trust Information Systems is accurate and up to date at all times.

Assist the Service in developing, implementing and maintaining care group specific policies, protocols and related systems and propose changes to administrative protocols and related systems. Assist with the management of the care group office environment, setting the appropriate standards and culture, and ensuring that work is delivered on time and to the highest standards. Develop working relationships with key people within the Trust to help support and develop the business of the care group and to play an active part in developing a culture of performance management. Financial & Resources Raise orders on Oracle and monitor invoices.

Responsible for ordering of supplies for the Service, other key staff across the management team and maintaining supplies for the office administration service for which responsible. General To fully participate in the Trusts performance review and personal development planning process on an annual basis. Undertake training as necessary in line with the development of the post and as agreed with the line manager as part of the personal development planning process. To achieve and demonstrate agreed standards of personal and professional development within agreed timescales.

To contribute positively to the effectiveness and efficiency of the teams in which he/she works.


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