Assistant Office Manager

1 month ago


Bristol, United Kingdom Hays Specialist Recruitment Limited Full time

Assistant Office Manager
Your new company
You will join one of the world's most respected design, engineering and project management consultancies, working from the Bristol office based in Aztec West.
Your new role
As the Assistant Office Manager roles & responsibilities include:

- To be a key member of the ADS&T Senior Administrative team working closely with the Office Manager to deliver the agreed support to the whole of the ADS&T Division in Bristol.
- Provide efficient supervisory and administrative support to relevant teams as directed by line management.
- To implement and support consistent systems and practices across ADS&T in Bristol as agreed with the Office Manager.

Office Co-ordination:

- Ensuring the office is compliant and suitable for staff.
- Liaise with suppliers, SSF, internal support functions, local office & other ADS&T staff as required.
- Responsibility for the control of all staff data relating to admin processes, including distribution lists & bios.
- Management of Corporate Credit Card for office purchases.
- Investigate IS billing issues.
- Assist FM with any local issues relating to the office.

Supervision Responsibilities:

- Monitor admin workloads across the team to ensure even distribution of work and resources are effectively deployed to meet business priorities.
- Undertake recruitment and training administrative staff as & when required.
- Deputise for the Office Manager as and when required.
- Ensure competent Fire Wardens & First Aiders are nominated/trained for ADS&T on both floorplates.
- Undertake the role of Safety Champion for the floor ensuring the duties are satisfactorily discharged.
- Carry out initial investigations into incidents/breaches as directed by the ADS&T Security Manager.
- Undertake the role of Local Information Assurance Manager for assigned floor.

Staff Events
- Support with Welcome Day for new starters.
- Arrangement of floorplate briefings for Bristol based staff.

What you'll need to succeed
- Educated to GCSE level including English and Maths.
- Excellent team player, able to use own initiative and work unsupervised.
- Experienced user of MS Office, Teams & SharePoint desirable.
- Strong verbal/written communication skills with excellent attention to detail.
- Office Management/ Senior experience would be desirable

What you'll get in return
You will receive a salary starting at £27,500 per annum, join a large organisation that support training & up skilling, committed to improving the diversity & inclusion across the company + excellent company benefits.



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