Assistant Office Manager

3 weeks ago


Bristol, United Kingdom Hays Specialist Recruitment Limited Full time

Assistant Office Manager
Your new company
You will join one of the world's most respected design, engineering and project management consultancies, working from the Bristol office based in Aztec West.
Your new role
As the Assistant Office Manager roles & responsibilities include:

- To be a key member of the ADS&T Senior Administrative team working closely with the Office Manager to deliver the agreed support to the whole of the ADS&T Division in Bristol.
- Provide efficient supervisory and administrative support to relevant teams as directed by line management.
- To implement and support consistent systems and practices across ADS&T in Bristol as agreed with the Office Manager.

Office Co-ordination:

- Ensuring the office is compliant and suitable for staff.
- Liaise with suppliers, SSF, internal support functions, local office & other ADS&T staff as required.
- Responsibility for the control of all staff data relating to admin processes, including distribution lists & bios.
- Management of Corporate Credit Card for office purchases.
- Investigate IS billing issues.
- Assist FM with any local issues relating to the office.

Supervision Responsibilities:

- Monitor admin workloads across the team to ensure even distribution of work and resources are effectively deployed to meet business priorities.
- Undertake recruitment and training administrative staff as & when required.
- Deputise for the Office Manager as and when required.
- Ensure competent Fire Wardens & First Aiders are nominated/trained for ADS&T on both floorplates.
- Undertake the role of Safety Champion for the floor ensuring the duties are satisfactorily discharged.
- Carry out initial investigations into incidents/breaches as directed by the ADS&T Security Manager.
- Undertake the role of Local Information Assurance Manager for assigned floor.

Staff Events
- Support with Welcome Day for new starters.
- Arrangement of floorplate briefings for Bristol based staff.

What you'll need to succeed
- Educated to GCSE level including English and Maths.
- Excellent team player, able to use own initiative and work unsupervised.
- Experienced user of MS Office, Teams & SharePoint desirable.
- Strong verbal/written communication skills with excellent attention to detail.
- Office Management/ Senior experience would be desirable

What you'll get in return
You will receive a salary of £25,000 per annum, join a large organisation that support training & up skilling, committed to improving the diversity & inclusion across the company + excellent company benefits.


  • Personal Assistant

    4 weeks ago


    Bristol, United Kingdom Office for Students Full time

    **Details**: **Reference number**: - 337551**Salary**: - £30,388 - £31,789- - A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Higher Executive Officer- **Contract type**: - Permanent**Business area**: - .**Type of role**: - Secretarial**Working pattern**: - Full-time**Number of jobs available**: -...


  • Bristol, United Kingdom Office for Students Full time

    **Details**: **Reference number**: - 337531**Salary**: - £19,372- - A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Other- App 3**Contract type**: - Permanent**Business area**: - .**Type of role**: - Other**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About the...


  • Bristol, United Kingdom Hays Specialist Recruitment Limited Full time

    Assistant Office Manager Your new company You will join one of the world's most respected design, engineering and project management consultancies, working from the Bristol office based in Aztec West. Your new role As the Assistant Office Manager roles & responsibilities include: - To be a key member of the ADS&T Senior Administrative team working closely...


  • Bristol, United Kingdom Cabinet Office Full time

    **Details**: **Reference number**: - 328374**Salary**: - £35,400 - £39,200- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Higher Executive Officer**Contract type**: - Permanent**Business area**: - CO - Government People Group (GPG)**Type of role**: - Project Delivery**Working pattern**: - Flexible working,...

  • Personal Assistant

    4 weeks ago


    Bristol, United Kingdom Office for Students Full time

    Personal Assistant Full or part time Bristol £30,388 - £31,789 (pro rata for part time) Plus generous civil service defined benefit pension The Office for Students (OfS) is the independent regulator of higher education in England - we regulate higher education on behalf of all students. Our mission is to ensure that every student, whatever their...

  • Personal Assistant

    4 weeks ago


    Bristol, United Kingdom UK Government - Office for Students Full time

    **Personal Assistant** **Office for Students** **£30,388 - £31,789 (pro rata for part time) Plus generous civil service defined benefit pension** **Full time, or Part Time** **Bristol** **REF: R0000898** The Office for Students (OfS) is the independent regulator of higher education in England - we regulate higher education on behalf of all students....

  • Office Assistant

    4 weeks ago


    Bristol, United Kingdom Element Recruitment Ltd Full time

    Element Recruitment are working with a growing consultancy business based in Bristol who are looking for an Office Assistant to join them on a permanent basis. In this role you will provide daily support to the Office Manager, ensuring the smooth and effectiverunning of the function within the wider business. Competitive salary of £25,000 - £28,000 with a...

  • Office Manager

    2 weeks ago


    Bristol, United Kingdom Sphere Solutions Full time

    Office Manager Position Overview Administrative Management: - Oversee day-to-day office operations, including managing correspondence, answering phones, and responding to inquiries. - Coordinate office activities and schedules, ensuring deadlines are met and tasks are prioritized effectively. Human Resources Support: - Assist with recruitment and...


  • Bristol, United Kingdom Office for Students Full time

    Facilities Management Apprentice Bristol £19,372 Plus generous Civil Service defined benefit pension As an independent regulator for the Higher Education sector in England, the OfS is an interesting place in which to learn and develop your skills. We are focused on ensuring the best possible outcomes for all students, and the Facilities Management team...


  • Bristol, United Kingdom Office for Students Full time

    Access & Participation Officer Fixed term post (minimum 12 months) Bristol £34,695 - £36,470 Plus generous civil service defined benefit pension The Office for Students (OfS) is the independent regulator of higher education in England. We aim to ensure that every student, whatever their background, has a fulfilling experience of higher education that...


  • Bristol, United Kingdom Office for Students Full time

    **Details**: **Reference number**: - 310898**Salary**: - £34,695 - £36,470- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Higher Executive Officer**Contract type**: - Fixed Term**Length of employment**: - Minimum 12 months**Business area**: - Regulation, skills, equalities and funding**Type of role**: -...


  • Bristol, United Kingdom Office Angels Full time

    **Please note than this position is not advertised via any Office Angels branch, please only contact me directly on or if you have any questions regarding this advert, as the branches will not be able to assist with your query** **Job Title**: Customer Care Coordinator (Westbury on Trym). **Salary**: £10.00ph **Hours: 22.5**Hours per week | Wednesdays,...

  • HR Administrator

    4 weeks ago


    Bristol, United Kingdom Office Angels Full time

    **Position**: HR Administrator **Location**: Bristol,BS34 - fully office based **Salary**: £24,000 - £26,000 dependant on experience **Perks**: 21 days holiday - increasing by 1 day per year of employment, employee assistance programme, cycle scheme **Hours**: Full Time, Monday - Friday 9-5 Sustainability and companies working ethically are at the...

  • Office Manager

    2 weeks ago


    Bristol, United Kingdom Sphere Solutions Full time

    ooking for an experienced office manager to oversee the day-to-day running of the Bristol regional office, based in Flax Bourton. They are a specialist engineering firm, who design, build and install Heating, Ventilation and Air conditioning systems on building sites across the region. They are looking to recruit an office manager, who is experienced in...


  • Bristol, United Kingdom Sphere Solutions Full time

    Office Manager Position Overview Administrative Management: - Oversee day-to-day office operations, including managing correspondence, answering phones, and responding to inquiries. - Coordinate office activities and schedules, ensuring deadlines are met and tasks are prioritized effectively. Maintain employee records, including attendance, leave,...


  • Bristol, United Kingdom JUICE RECRUITMENT Full time

    Juice are delighted to be working with a fantastic client in search of an amazing Office Admin Assistant on a temporary ongoing basis, set to start on the 26th June. You Will Be: - First point of contact in Management Suite - Light PA duties / diary management - Minute-taking - Management of ID badge system - Managing travel / accommodation requests -...


  • Bristol, United Kingdom Flair for Recruitment Full time

    Do you have strong interpersonal skills, are friendly and people focused? Are you looking to start a career in recruitment and HR? Our client, a fast growing management consultancy, is looking for a Talent and Office Assistant to join their team in Bristol. Your responsibilities will include: - Working as part of the Global People team to create talent...


  • Bristol, United Kingdom Quarter Full time

    We are looking for a diligent and enthusiastic **Front Office Assistant** (full time) within **Quarter Short Lets**. Working with the team at our Head Office in Clifton, our ideal applicant will be proactive, organised and have great people skills. This is a friendly and fun team who operate at a high level - we're looking for someone who can fit in from...


  • Bristol, United Kingdom South Gloucestershire Council Full time

    **How you'll make a difference**: As an Assistant Arboriculture Officer, you will make a difference by ensuring our precious tree assets are protected and carefully managed both for the benefit of the general public and the vital role they have in our society. The role provides technical expert advice and support, around management of tree services for both...

  • Office Assistant

    4 weeks ago


    Bristol, United Kingdom TLT Full time

    We are recruiting for an Office Assistant to join our busy and growing Mortgage Enforcement team in Bristol. This is an exciting opportunity to join a busy team supporting with the administration of the Mortgage Repossession process. **Your Role**: As an office Assistant you will be responsible for the following; - Filing at Regular intervals - To...