Office Manager

4 weeks ago

Bristol, United Kingdom Sphere Solutions Full time

ooking for an experienced office manager to oversee the day-to-day running of the Bristol regional office, based in Flax Bourton. They are a specialist engineering firm, who design, build and install Heating, Ventilation and Air conditioning systems on building sites across the region. They are looking to recruit an office manager, who is experienced in admin, as well as having basic construction and building knowledge. If you are an administrator or office manager with construction industry experience, you are the perfect candidate for this role Office Manager Position Overview Administrative Management: Oversee day-to-day office operations, including managing correspondence, answering phones, and responding to inquiries. Coordinate office activities and schedules, ensuring deadlines are met and tasks are prioritized effectively. Human Resources Support: Assist with recruitment and onboarding processes, liaising with recruitment partners, scheduling interviews, and preparing employment contracts. Maintain employee records, including attendance, leave, and performance evaluations. Financial Administration: Assist with accounts payable and receivable processes, including invoice processing, expense tracking, and payment reconciliation. Prepare financial reports and budgets as needed, in collaboration with the finance department. Facilities Management: Ensure the cleanliness, safety, and maintenance of the office environment, including equipment and supplies. Coordinate office repairs and maintenance, liaising with vendors and contractors as necessary. Project Support: Provide administrative support to project managers and teams, including organizing meetings, preparing documents, and managing project files. Assist with project documentation and reporting, ensuring accuracy and completeness. Client Communication: Serve as a point of contact for clients, suppliers, and subcontractors, addressing inquiries and resolving issues in a timely and professional manner. Maintain client databases and records, ensuring confidentiality and accuracy of information. Office Manager Position Requirements • Be a strong, dynamic and organised individual • A problem solver and clear decision maker - you will be considered part of the management team, not admin. • Bachelors degree in business administration, business management, office management, or related fields are preferred • Experience in a construction or building firm is preferred • Basic understanding on construction or surveyors is preferred • Excellent communication, organisation, interpersonal skills • Proficient in Microsoft office and office management software • Previous office management, or lead administration experience is essential

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