Department Assistant
2 weeks ago
Are you highly organised? Do you have strong administrative experience and wanting a new challenge? Signature Recruitment is seeking a confident and ambitious Department Assistant to join our client, a London based University. The Department Assistant will be the first point of contact for the department, you will be responsible for managing the departmental inbox and coordinating with other teams, such as finance and HR, to raise POs and support financial and HR activities. This is a full time, temporary position, with the added benefit of hybrid working.
**Main Responsibilities**:
- Acting as the first point of contact for the department and managing the departmental inbox
- Coordinating with other teams, such as finance and HR, to raise POs and support financial and HR activities
- Managing and tracking departmental data, including spreadsheets for costs and grants
- Collating and analysing data on office occupancy and usage and preparing projections for future use
- Administering internal calls for information to colleagues in the department and helping to prepare external cases for new space requirements
- Keeping track of health and safety activities and arranging lab visits
- Managing and updating webpages, as well as coordinating communications across various platforms
**Key Skills**:
- Organisational skills
- Confidence in communicating
- Proficiency in Microsoft Office
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