Executive Assistant to Deputy Directors
2 months ago
**Details**:
**Reference number**:
- 349793**Salary**:
- £25,310 - £31,825- National: £25,310 - £27,515; London: £28,510 - £31,825 (pro rata for part-time working)- A Civil Service Pension with an average employer contribution of 27%**Job grade**:
- Executive Officer**Contract type**:
- Permanent**Business area**:
- DESNZ - Integrated Corporate Services - Digital (Integrated Corporate Services)**Type of role**:
- Digital
- Operational Delivery**Working pattern**:
- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:
- 1Contents
Location
About the job
**Benefits**:
Things you need to know
Location
- Aberdeen, Birmingham, Cardiff, Darlington, Edinburgh, London, SalfordAbout the job
**Job summary**:
Do you want a career where you can make a real difference? Do you want to work in a government department that is at the forefront of current policy making decisions that will impact the UK and beyond? If yes then a career at the Department for Energy Security and Net Zero (DESNZ) could be for you.
Here at DESNZ we are securing the UK’s long term energy supply, bringing down energy bills and halving inflation. We are seizing the opportunities of Net Zero to lead the world in new green industries and encouraging greater energy efficiency across the UK. The work of the department has never been more timely or relevant, and by joining us you will be part of making that difference.
Our work is varied, interesting and most importantly it's impactful. Our Values are interwoven into everything we do; we are Bold, we are Collaborative, we are Inclusive and we Learn. As a department we are committed to these values to build a culture where everyone can thrive.
We offer great work benefits including a world-class pension, flexible working options and a career where your learning and development is taken seriously. We are fortunate to have a range of excellent staff networks and are proud to be a Disability Confident Leader employer. We will support talented people from all backgrounds to build a career and thrive.
**Find Out More**
Please note DESNZ are currently reviewing our terms and conditions and pay arrangements following Machinery of Government changes and as part of the outstanding August 2023 pay award. Please be aware there may be changes to terms and conditions and pay ranges listed in this advert ahead of you starting in post.
**Job description**:
Join ICS Digital, where innovation meets expertise to create digital solutions. We are a cohesive digital community who work in the open, solving problems together and fostering a culture of transparency and collaboration. Our commitment to user-focused design and data-driven decision-making ensures that we deliver accessible services tailored to the needs of our customers.
**The role**
We are seeking a proactive Executive Assistant looking to develop a career in a digital team. If you have ambition to drive forward top priority work in a fast-paced environment, then we encourage you to apply.
The ideal individual will have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative, and organisational skills, and the ability to maintain a realistic balance among multiple priorities.
**Person specification**:
- As Executive Assistant your key duties will include
Managing the inbox and diaries for two Deputy Directors with good judgement, prioritisation, discretion, and professionalism. Ensuring time is effectively managed to tackle the most important issues.
- Maintaining oversight of the Deputy Directors' priorities and reflect these in the arrangement of meetings.
- Using judgement and initiative to proactively signpost issues and tasks arising from the inbox, ensuring deadlines are met.
- Appropriately sharing information and tasks from the inbox with teams to maximise efficiency and the Deputy Directors’ time, ensuring matters are managed in their absence.
- Building effective networks and relationships across a complex stakeholder environment.
- Commissioning actions and outputs on behalf of the Deputy Directors with internal and external stakeholders.
- Ensuring a record is kept of correspondence and documents in line with the Department’s Information Management principles.
- Making travel arrangements and accommodation bookings ensuring value for money and keeping clear records for transparency.
- Researching and booking appropriate venues and meeting spaces, including drafting agendas for Away Days and team events.
- Deputising for colleagues in Director’s Office during periods of varying business need.
**Skills and experience**:
**Essential criteria**:
- Highly organised individual with the ability to manage multiple tasks.
- Diary and inbox management experience.
- Track record or building and managing relationships with internal and external stakeholders.
- Confident in working independently and making informed decisions with
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