Assistant Private Secretary

2 months ago

London, United Kingdom Department for International Trade Full time

**Details**:
**Reference number**:

- 263940**Salary**:

- £25,661 - £31,003- National: £25,661 - £27,422; London: £29,282 - £31,003**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- DIT - Trading Systems: Other**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Darlington, LondonAbout the job

**Job summary**:
Global Supply Chains is the DIT directorate which works across government to strengthen global critical supply chains, improving the UK’s security and economic resilience through international trade.

The Private Office and Business Support team supports the Director and Deputy Directors to manage and deliver their priorities, and the wider SLT to manage the directorate.

This stretching and challenging role offers an exciting opportunity to work in a fast-paced environment, providing support to the governance and assurance team in Global Supply Chains, a critical and high-priority workstream at the heart of the Government International Trade agenda.

We have one role available to provide crucial day-to-day support to colleagues within a highly effective team. The role will include supporting private office, diary and travel management, coordinating briefings, taking minutes, arranging and following up on meetings, assisting our finance team in their BAU work and supporting our team deliver a wide range of work domestically and internationally.

**Job description**:

- Organising & managing the Director/Deputy Directors diaries.
- Arranging and attending internal & external stakeholders’ meetings, collating relevant meeting papers and assembling packs in advance, taking minutes, and ensuring effective follow up on actions.
- Maintain a comprehensive electronic filing system and an up-to-date relevant contact list.
- Championing knowledge and information management across all teams.
- Support across the Directorate with relevant administrative tasks.
- Support the Directorate’s finance team in requisitioning, receipting, invoicing, forecasting and maintaining financial trackers.

**Person specification**:
**Essential Criteria**
- Have the ability to plan, organise and work well under pressure - managing conflicting demands effectively.
- Have the ability to learn quickly and work autonomously and within a team.

**Desirable Criteria**
- Previous experience of working with and directly supporting senior leaders in a large organisation, private office or similar environment.
- Have effective and confident communication skills - an ability to liaise with staff at all levels effectively and communicate with clarity and confidence.

**Personal Attributes & Skills**
- You will be highly organised, flexible and resilient, able to plan, organise and work well under pressure - managing conflicting demands and the multi-faceted elements of this role effectively.
- You will have effective and confident communication skills - an ability to liaise with staff at all levels effectively and communicate with clarity and confidence.
- You are also able to learn quickly and take the initiative.
- You have a strong interest in and focus on continuous learning for yourself and others, and be open to learning, keeping your knowledge and skills set current and evolving.

**Hybrid working**

Please be aware that this role can only be worked from within the UK and not overseas.

Informal hybrid working arrangements will be available as agreed with the vacancy manager and in line with the requirements of the role.

Most DIT employees will be working a hybrid pattern, spending 2-3 days a week (pro rata) in an office, on average. If your office location is London, you will be eligible to receive London weighting.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Delivering at Pace
- Working Together

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.Interviews for this vacancy will be conducted virtually. We will, however, consider in-person interviews by exception.

Sift will take place week commencing 20/02/2023.

Interviews will take place week commencing 06/03/2023.

Please align your CV with previous skills and experience. Maximum of 2 A4 pages.

For this role, the Department will not consider sponsoring a visa or issuing a Certificate of Sponsorship. Please note we are unable to offer advice on any Visa and Immigration cases.

If successful and transferring from another Government Department a criminal record c

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