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Assistant Private Secretary

4 months ago

London, United Kingdom OFGEM Full time

**Details**:
**Reference number**:

- 344928**Salary**:

- £32,498 - £48,561- National £32,498 - £45,831 London £35,070 - £48,561. This role includes a Private Office allowance.- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Higher Executive Officer- Level 2a**Contract type**:

- Permanent**Business area**:

- OFGEM - GEMA & EXEC**Type of role**:

- Administration / Corporate Support
- Policy
- Secretarial**Working pattern**:

- Flexible working, Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Cardiff, Glasgow, LondonAbout the job

**Job summary**:
Energy policy is something that touches on every aspect of our lives - at home, at work and at play. Energy fuels our society and our economy. That’s why our policy work is so important, and so rewarding. It protects consumers. It enables businesses. It influences the entire energy industry. And it helps to bring about the seismic societal and infrastructure changes that will be the foundations for a Net Zero future.

Rising prices and security of supply are challenging all parts of the energy sector to consider how we can collectively ensure that this crucial foundation for our society remains accessible to all. And as well as the complexity of the here and now, we continue to look to the future - ensuring that energy policies support a shift away from fossil fuels and that new, renewable energy sources are identified and developed into viable alternatives. And we are challenging the wholesale energy market to do more to ensure more efficient pricing and a better deal for consumers.

Ofgem are recruiting for an Assistant Private Secretary to join the Chair and CEO’s Private Office, a small, high-performing team providing policy, logístical and administrative support to a member of the organisation’s senior leadership team.

**Job description**:

- Supporting the Private Secretaries and Head of Private Office in the smooth and effective running of the Private Office.
- Acting as an interface between the Chair and CEO and the wider Department, supporting the Private Secretaries in delivering their steers to teams and ensuring they are fully actioned.
- Developing productive working relationships with teams across the organisation, collaborating with colleagues across grades to assist them in delivering against the Chair and CEO’s asks.
- Leading on the implementation, monitoring and refinement of effective and efficient processes to ensure the organisation provides briefings and other information required by the Chair and CEO in a timely way to a high standard.
- Attending internal and external meetings with the Chair and CEO ensuring they are properly briefed and subsequently allocating actions arising to teams with clarity.
- Working flexibly to support the wider team and form effective relationships with other Private Offices to ensure consistency and a commitment to excellence across the PO function.

**Flexible Resourcing**

***

Ofgem operates a Flexible Resourcing model where you will have the opportunity to work flexibly across Ofgem supporting on a range of projects or may have a longer deployment within a team where you have in-demand specialist skills, knowledge, and expertise. We will support you to learn and develop the Policy & Strategy skills and knowledge you need to build your career.

**Key Responsibilities and Outputs**

**Policy Development**

***
- Responsible for supporting the Private Secretaries in the production of high quality, timely, and robust analysis of core issue/s and policy options resulting in evidence based recommendations.
- Ensuring the advice produced for the Chair and CEO is well-drafted, concise and action-oriented.
- Supporting the Private Secretaries in directing key workstreams and projects, including contributing to effective internal and external stakeholder engagement by prioritising, scoping and delivering work.

**Stakeholder Management**
- Effectively communicating the benefits, challenges and trade-offs of policy proposals to senior colleagues and partners.
- Ensuring delivery by effective collaboration across teams, supporting professions and other sources of evidence and expertise to understand and manage risks and issues.
- Responsible for representing Ofgem externally, building constructive and supportive relationships to ensure challenges and issues are identified and resolved in consumers interests.

**Key Stakeholders**

**Internal**
- Colleagues within Ofgem, including senior management, legal and other teams and professions.

**External**

***
- Effective interaction with energy companies, other industry stakeholders and government departments/nations/agencies.

**Please note this role will involve significant and ongoing travel to London.**

**Person specification**:

- Excellent written and verbal communication skills. **(LEAD)**
- Strong analytical and problem solving s