Administrator Team Lead

3 weeks ago


London, United Kingdom Guy's and St Thomas' NHS Foundation Trust Full time

The post holder will to provide a high quality administrative support service to the department including PA support to named individuals. The post will provide a broad range of support activities to ongoing and fixed-term projects within the department across Pharmacy and will ensure the smooth running of the service and effective internal and external liaison to contribute to the successful running of the office as a whole.
- Lead the provision of a high quality, comprehensive and efficient administrative service.
- Organise and administer meetings, taking comprehensive minutes and ensuring timely dispatch of papers, highlighting actions.
- Provide PA support including diary management and arranging meetings and appointments via the calendar system with both external and internal personnel.
- Responsible for the day-to-day support of the wider Pharmacy senior management team.
- Review and report on staff performance, working with individuals to set clear standards and objectives, identifying training and development needs as well as performance/conduct issues as appropriate.
- Motivate and support staff so that they understand the objectives of the service within which they work and are able to maximise their contribution to the highest standard of patient care.
- Prepare and produce reports/spreadsheets, presentations and other documents as requested using the format required by the team.
- Prepare acknowledgement letters and draft replies where required.
- Make travel arrangements, booking venues and catering arrangements for meetings and conferences.
- Provide dictation and typing services, including audio and direct dictation as required.
- Cover full PA and secretarial support to named individuals as required.

Working in Pharmacy is an exciting opportunity for a dynamic person who enjoys working on their own and and in teams and will work across the spectrum of all multi disciplinary teams within Pharmacy

You will be part of a centrally managed administrative team, which support 5 main hospitals across the entire organisation.

Pharmacy strive to get the right medicines to the right patient at the right time.

Key Responsibilities

The post holder will have regular contact with a wide range of clinical, non clinical, managerial and administrative and clerical support staff at many levels.

Main Duties
- Lead the provision of a high quality, comprehensive and efficient administrative service.
- Organise and administer meetings, taking comprehensive minutes and ensuring timely dispatch of papers, highlighting actions.
- Provide PA support including diary management and arranging meetings and appointments via the calendar system with both external and internal personnel.
- Responsible for the day-to-day support of the wider Pharmacy senior management team.
- Review and report on staff performance, working with individuals to set clear standards and objectives, identifying training and development needs as well as performance/conduct issues as appropriate.
- Motivate and support staff so that they understand the objectives of the service within which they work and are able to maximise their contribution to the highest standard of patient care.
- Prepare and produce reports/spreadsheets, presentations and other documents as requested using the format required by the team.
- Prepare acknowledgement letters and draft replies where required.
- Make travel arrangements, booking venues and catering arrangements for meetings and conferences.
- Provide dictation and typing services, including audio and direct dictation as required.
- Cover full PA and secretarial support to named individuals as required.



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