Administrative Support Officer

1 month ago


Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

This post will be to provide efficient administrative support service to the Pharmacy Directorate. This will involve supporting the day to day activities within the directorate undertaking administrative duties, scanning and filing of information on the hospital electronic systems. Also, advanced knowledge of MS Excel, Word and Outlook would be beneficial.

To provide a comprehensive Administrative support service to the Pharmacy Directorate, ensuring the highest level of confidentiality is maintained at all times.

To provide secretarial support for general Pharmacy and Trust meeting eg Pharmacy Governance meetings, producing agendas, minutes, reports, correspondence and other documents as required.

To perform word processing, data entry and data collection tasks as required.

To support the implementation and transfer of records onto Healthroster and maintain Roster records on a regular basis.

To work as part of the Pharmacy Administration team, including providing clerical support for administrative duties and to provide cross cover for the Administrative Support team during absences colleagues within the Directorate office.

The post holder will be required to demonstrate a significant level of initiative and the ability to organise his/her own workload, some of which will be without immediate advice within clear procedural guidelines.

The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands providing primary, acute and community services and we are incredibly proud of the diversity of both our staff and the communities we serve. We are building a workforce that can help us to fulfil our values, improve quality of care for patients, and solve the health care problems of tomorrow. We’re passionate about the value that diversity of thinking and lived experience brings in enabling us to become a learning organisation and leader in delivering compassionate care for our patients.

We are delighted that we have been rated as“Good”by CQC. We have achieved numerous awards; The Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020.

The Trust is a supportive working environment committed to creating flexible working arrangements that suit your needs and as such will consider all requests from applicants who wish to work flexibly.

To communicate complicated administrative information to staff from other departments, external contacts

To exercise judgements when dealing with enquiries and to analyse information to resolve problems

To plan and organise straightforward activities, some ongoing. (i.e. Plan rotas and cover; Healthroster, schedules clinics; arranges meetings; manages diaries)

May need to communicate with patients, but on non-clinical matters (i.e. appointment times, provide directions or explain local procedures)

To follow Trust and Local department policies, may be asked to provide comments when necessary

May maintain stock levels and to make orders through the appropriate systems

Demonstrates own activities to new or less experienced employees, may supervise other members of staff

Undertake surveys or audits, as necessary to own work i.e. Completes staff surveys, complete basic audit pro-formas

To monitor and maintain information systems

To develop databases/spreadsheets, to collate or produce reports on a regular basis.

To input data onto relevant systems, required to store and retrieve information or to collate and report data

May manage some aspects of a project/service

Ability to accurately take complex meeting minutes incl transcribing from audio recordings

Working experience with MS Teams and basic experience of MS Access also desirable,

Raising purchase requisitions and liaising with suppliers and credit control to facilitate timely payments and investigate and resolve payment queries.


  • Office Administrator

    11 hours ago


    Wolverhampton, United Kingdom Poolhall Recruitment Full time

    Poolhall Recruitment are recruiting on behalf of our client in the Wolverhampton area for an office administrator. Our client is seeking well spoken and confident individuals with strong Microsoft Office ability to join their growing administration department. This is a full time permanent role & two years office administration experience is essential. This...


  • Wolverhampton, United Kingdom Compton Care Full time

    Job Advert We are seeking a highly experienced and pro-active administrator to join us as a Business Support officer. This role will have management responsibility for the clinical administration team and volunteers and will provide a high level of professional and confidential support to our clinical management team. We are seeking applicants that can...


  • Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    This objective of this role is to provide an efficient administrative support service to the Pharmacy Directorate. This will involve supporting the day to day activities within the directorate undertaking administrative duties, scanning and filing of information on the hospital electronic systems. Also, advanced knowledge of MS Excel, Word and Outlook would...


  • Wolverhampton, United Kingdom Compton Care Full time

    Job summary We are seeking a highly experienced and pro-active administrator to join us as a Business Support officer. This role will have management responsibility for the clinical administration team and volunteers and will provide a high level of professional and confidential support to our clinical management team. If you are passionate, driven,...


  • Wolverhampton, United Kingdom Compton Care Full time

    Job Advert We are seeking a highly experienced and pro-active administrator to join us as a Business Support officer. This role will have management responsibility for the clinical administration team and volunteers and will provide a high level of professional and confidential support to our clinical management team. We are seeking applicants that can...

  • Office Administrator

    18 hours ago


    Wolverhampton, United Kingdom Recra Consulting Full time

    **_Recra are working in partnership_** with a fantastic safety systems company who are looking for a Data Processor/Administrator based in Wolverhampton. **Key Skills Required** - Exceptional administrative skills with high accuracy & attention to detail. - Ability to work on your own as well as in a team. - Computer software (MS Word, Excel, & Outlook)...


  • Wolverhampton, United Kingdom Allied International Full time

    Allied International UK Limited, is a stockist and manufacturer of Linepipe, Pipe Fittings, Flanges and associated piping products in carbon, stainless, alloy and duplex steels. As a Sales Support Administrator you will be supporting the Sales Manager from the new commercial office hub in the West Midlands. Whilst experience in the piping industry is...

  • Office Administrator

    18 hours ago


    Wolverhampton, United Kingdom COTON CARE Full time

    Job Summary: **Responsibilities**: - Perform general clerical duties, including photocopying, scanning, filing, and data entry - Maintain office supplies inventory and place orders as needed - Maintaining staff records and carrying out pre-employment checks - Receiving requests from the Managers for new job availability - Creating job postings and...


  • Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    To provide an efficient, courteous and helpful reception service to patients, their families and other professionals for the Physiotherapy and Occupation Therapy Services Department. To undertake various clerical duties associated with the custody and use of Health Records. This will include all administrative procedures and documentation associated with a...


  • Wolverhampton, United Kingdom Shaw Education Trust Full time

    The Pines are looking for an Administration Officer to join their fabulous team. You will be responsible for all admin duties for both The Pine Green Academy and Evergreen Academy. This is a fast-paced role which requires focus and dedication. **Please see main duties below: - ** - Organise and complete the school and work force censuses as and when...


  • Wolverhampton, United Kingdom Black Country Integrated Care Board Full time

    This post is part of the Strategic Commissioning portfolio. The Out of Hospital team is responsible for the commissioning arrangements of those services that sit outside of the acute hospital setting. The workstreams are extensive and involve working with partners across the NHS and Social care sector. This post is within the Strategic Commissioning element...


  • Wolverhampton, United Kingdom University of Wolverhampton Full time

    We are looking to appoint a Apprenticeship Support Administrator to work within the Centre of Apprenticeships and Higher Technical Education within the directorate of Registry Services to support apprentices and the administration of their journey. **Temporary position until 31st January 2024**: We are looking to appoint a Apprenticeship Support...


  • Wolverhampton, United Kingdom Owen Payne Recruitment Service Ltd Full time

    I am recruiting for an experienced Administrator to join our client in Wolverhampton, WV5 area. - Must have a minimum of 1 year administration experience - Microsoft Office experience - Computer literate - Experience using SAP / Coupa - Warm and friendly manner **Duties**: - Reception Duties - to include: - Greeting visitors and inform host of their...


  • Wolverhampton, Wolverhampton, United Kingdom Adecco Full time

    We are recruiting for Buisness Support Administrator to support the Families hubs and centres with administrational duties across different family hubs in wolverhampton and Civic centre Wolverhampton.Pay rate: 12.59 per hour 37.5 hours per week.Working hours - 9 to 5 pm Monday to Friday Location: Civic Centre Wolvrerhampton & Dove family hub Job Duties:...

  • Administrator

    17 hours ago


    Wolverhampton, United Kingdom Grafton Recruitment Full time

    Job Title: Administrator Type of Business: Healthcare Location: Wolverhampton Hourly Rate: £9.50 per hour Start Date: March Length of Contract: 2 months Hours: 18 hours over 3 days (Weds, Thurs and Fri) 6 hours per day, 10-4 but the start and finish times are negotiable Grafton Recruitment are now seeking to appoint an Administrator to our public sector...


  • Wolverhampton, United Kingdom Eclipse Properties Ltd Full time

    **Company Description** We are a service provider for Local Authorities, providing semi-supported accommodation to 16-18 year looked after children. This position would suit a mature individual who can bring their qualifications and experience working in a fast-paced admin environment to this role, showing initiative, introducing effective systems and...

  • Support Officers

    4 weeks ago


    Wolverhampton, United Kingdom Age UK Wolverhampton Full time

    **JOB TITLE Support Officers - (2 posts)** **REPORTS TO**: Office and Marketing Manager **HOURS** 3 days / 22.5 hours (neg) PT (FT = 37.5 hours) Flexible, hours to be worked between Monday - Friday, 8.00am - 5.00pm **SALARY AND BENEFITS** £13 896 (based on £23 160 full time equivalent) Pension 8% non-contributory, defined contributions Holiday: 25...


  • Wolverhampton, United Kingdom Adecco Full time

    We are recruiting for Licensing officers/Administrators to work as part of the Pirvate hire vehicle licensing department within City of Wolverhampton Council. Pay rate: 12.59 per hour/ 37.5 hours per week. Location: Bilston Contract length: 3 to 6 months with potential extention Job Purpose and role: Under the general direction of the Section Leader to...


  • Wolverhampton, Wolverhampton, United Kingdom Adecco Full time

    We are recruiting for Licensing officers/Administrators to work as part of the Pirvate hire vehicle licensing department within City of Wolverhampton Council. Pay rate: 12.59 per hour/ 37.5 hours per week. Location: Bilston Contract length: 3 to 6 months with potential extention Job Purpose and role:Under the general direction of the Section Leader to assist...

  • Administrator

    1 month ago


    Wolverhampton, United Kingdom Energy Angels Group Ltd Full time

    Company Overview Angels Group are a rapidly expanding company and need individuals that will thrive in a fast-paced environment. Achieving targets and delivering outstanding service to our partners is critical. Angels Group is made up of several companies including Energy Angels, Digital Angels and Workspace Angels, with more new and exciting companies...