Office Administrator/bookkeeper
7 months ago
Key responsibilities:
1) Data input, including but not limited to:
Bank
- Customer receipts
- Bank receipts
- Supplier payments
- Bank payments
- Inter-business account transfers
Sales Invoices
- Accurate allocation (customer account and nominal coding) of sales invoices/credit notes raised in Clarity (operational software) to financial software
- Raising, coding and posting of ad-hoc sales invoices generated within financial software (not via Clarity)
- Sending out of sales invoices to customers
Purchase Invoices
- Following of internal process to ensure correct charging from suppliers (purchase order - delivery note - invoice)
- Posting and coding of purchase invoices to correct supplier account and nominal code
- Dealing with supplier invoice queries
- Raising of month-end supplier payment list for authorisation
- Raising of supplier payments for authorisation
Credit Management
- Collection of debt from customers
- Dealing with customer invoice queries
- Dealing with account reconciliations and maintaining a clean, accurate and up to date aged debtors report
2) Manage and control all financial processes and reporting output, including but not limited to:
- Posting of journals (depreciation, salaries, prepayments, accruals, etc) creating the correct financial entries within the P&L and Balance Sheet
- Control Account reconciliation covering such Balance Sheet accounts as Bank, VAT, PAYE/NI, Net Pay (salaries), Pension, HP and/or lease accounts, Bank loan, etc
- Nominal code review to ensure correct allocation and treatment of revenue/cost in the P&L and assets/liabilities on the Balance Sheet
- Financial reporting to include accurate and timely production of P&L and Balance Sheet along with supporting reports such as Aged Debtors and Aged Creditors
- Financial review and calculations to identify performance margins such as COS, GP, Employment, EBITDA, PBT, liquidity ratio, debtor days and break-even
- An overview of Credit Management to ensure this is being carried out effectively for cashflow purposes
- Any other ad-hoc financial tasks as required by the business
**Salary**: £22,000.00-£24,000.00 per year
**Experience**:
- Sage Account Software: 3 years (required)
- Administrative: 3 years (required)
Work Location: In person
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