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Office Administrator

4 months ago

Paignton, United Kingdom Greenlight Highways Ltd Full time

Job Opportunity: Office Administrator

Are you organized, detail-oriented, and a master at multitasking? We have an exciting opportunity for an Office Administrator to join our dynamic team If you're passionate about maintaining an efficient and smooth-running office environment, this role is perfect for you.

About Us: Greenlight Highways is a leading traffic management company dedicated to delivering high-quality service to our valued customers. With a strong commitment to innovation and excellence, we pride ourselves on fostering a collaborative and supportive work culture.

Role Overview: As an Office Administrator, you will play a crucial role in supporting our day-to-day operations. Your primary responsibility will be to ensure the smooth functioning of our office by handling administrative tasks, providing exceptional organizational support, and managing various office processes.

Key Responsibilities:

- Greet and assist visitors, clients, and employees in a friendly and professional manner.
- Assist with quotes and invoices for works using Xero
- Coordinate and schedule client meetings.
- Process invoices, expenses, and other financial documentation.
- Keep office areas neat, organized, and conducive to productivity.
- Handle sensitive and confidential information with utmost discretion.
- Collaborate with different teams to optimize workflow and enhance efficiency.
- Assist with HR-related tasks, such as employee onboarding and record-keeping.
- Support event planning and coordination when required.
- Assist with Reflow and Bright HR with employees.
- Manage time sheets effectively ensuring they are complete on a Monday and submitted to accounts.
- Establish, build and maintain a positive rapport with new and existing clients, whilst upholding a professional representation of Greenlight Highways.

Qualifications:

- Proven experience as an office administrator, administrative assistant, or similar role.
- Exceptional organizational skills and ability to prioritize tasks effectively.
- Capable of using xero to quote and invoice with existing clientele and any potential new clients
- Proficient in Microsoft Office Suite (Word, Excel,PowerPoint, Outlook).
- Strong communication skills, both verbal and written.
- Detail-oriented and capable of maintaining accurate records.
- Excellent time management and multitasking abilities.
- Ability to work well independently and as part of a team.
- Discretion and integrity when handling confidential information.

If you are reliable, hardworking, and committed to your career you’ll have a great future with us, and in return, we offer;
- Private Medical Insurance, including GP cover for immediate family*
- 24hr Employee Assistance Programme to support any finance, family or health and wellbeing needs*
- 28 days holiday
- Supportive and friendly team environment
- Pension scheme (after qualifying period)
- Company Induction
- Ongoing professional Training & Development with the opportunity to gain progression through the company

Why Join Us? By becoming a part of our team, you'll have the opportunity to grow professionally in a dynamic and supportive work environment. We offer competitive compensation, benefits, and ongoing training to enhance your skills and expertise.

Location: Paignton

**Salary**: £22,000.00-£26,000.00 per year

**Benefits**:

- Company pension
- On-site parking
- Private medical insurance

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person