Team Pa

4 weeks ago

Bedford, United Kingdom IMPAKT Housing & Support Full time

To be able to provide administrative support to the CEO and Executive Directors and oversee the purchasing function at our support office.

MAIN DUTIES & RESPONSIBILITIES:

- Supporting the CEO and executives in preparing for the board meetings which includes preparing board reports and presentations.
- Organising meetings and supporting company events, to ensure all parties are briefed, prepared and in attendance
- Assist in the organisation of training courses internally and externally
- Extensive electronic diary management, scheduling, organisation and co-ordination of meetings, internally and externally, identifying and being aware of who should attend and where necessary making arrangements for their attendance.
- Taking minutes from meetings, recording actions and following up as and when required.
- Preparation of presentations, reports and documents as required to support the Executive team.
- Support the Executive team with project work as and when required
- Proofreading and amending documents and presentations.
- Responsible for managing and coordinating domestic & on rare occasions international travel and accommodation requirements as well as the preparation of comprehensive itineraries.
- Meet and greet visitors and provide hospitality, dealing promptly with requests and enquiries, recording messages accurately and relaying as quickly as possible.

Purchasing
- Coordination of the organisations purchasing system
- Coordinate purchase administrators across the organisation to ensure purchasing processes and protocols are being adhered to
- Ad hoc purchasing for the entire organisation as required
- Liaising with the Finance team on purchasing matters

ADDITIONAL DUTIES & RESPONSIBILITIES:

- Be flexible to the changing needs of the organisation and its service users.
- Abide by the organisations staff working policies and procedures.
- Promote the aims, purposes, mission and services delivered by the organisation.

BENEFITS:
N/A

SCHEDULE:
Working pattern is fully flexible but 22 hours required Monday to Friday

APPLICATION DEADLINE:
28th February 2023

**ADDITIONAL APPLICATION INFORMATION:
**Job Types**: Part-time, Permanent

**Salary**: £13,500.00-£16,500.00 per year

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