Facilities Assistant

3 weeks ago


City of London, United Kingdom Career Legal Full time

My client, a leading City law firm, are seeking a Facilities Assistant to join their busy team based in the London office on an initial 6 month FTC.

The hours are 09.30 - 17.30 Monday - Friday.

**Responsibilities**
- Sorting, opening and scanning incoming and interoffice mail into the digital mail system.
- Assist in processing express, international and overnight courier packs, using an on-line booking system.
- Process outgoing mail as required, including mail shots.
- Distribute inbound mail, couriers and other documents as required.
- Monitor and distribute incoming digital faxes.
- Conference room set up and set down, including monitoring the conference room schedule.
- Assist with moving boxes and light inter-office moves and events.
- Basic photocopy and scanning; and helping to deliver finished projects.
- Responding to customer/client requests in a professional manner.
- Identifying and responding to customer/client issues/problems in a timely manner.
- Interacting effectively and courteously, in person, by telephone, and in writing with business professionals.
- Proactively communicating the status of work and understanding the need to ask questions and seek guidance.
- Flexibility in undertaking these duties, and any other duties, as required by the

**Experience**
- Prior office services and customer service experience preferred.
- Law firm experience preferred.
- Basic key IT skills.
- Must be flexible
- Attention to detail
- Ability to multi-task.
- Ability to build effective working relationships.
- Ability to organise and prioritise workload appropriately.


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