Receptionist Office Assistant

3 days ago


Marlow, United Kingdom Copperfield Recruitment Ltd Full time

**Receptionist Office Assistant - £14ph for 6 months
**Monday to Friday 9am - 5.30pm.
To provide a welcoming, positive and efficient reception and provide support to the Facilities Manager.
Key Responsibilities:

- To ensure that the reception area portrays a positive image at all times by:

- Ensure that every phone call is handled in a courteous and professional manner and that all visitors are appropriately attended to
- Ensure reception is covered at all times (especially during holiday periods) and kept clean and
- tidy
- Liaise with cleaners (verbally and written communication) to ensure the office cleaning is maintained to the highest standard.
- Co-ordinating parking availability, security passes and the booking in of visitors and clients
- Monitor the condition of office equipment, fittings and fixtures, reporting faults to Facilities Manager and organising repairs as required
- General administration: distributing all incoming mail, arrange couriers, ensure stock levels are maintained and raise purchase orders, check and code facilities related invoices before passing to the Facilities Manager
- Carrying out appropriate health and safety checks including weekly fire alarm and water/ shower testing and record
- Conduct office orientation for all new joiners ensuring all requirements are fulfilled including staff photo ID, fire safety e.c.t
- Act as Fire Warden
- Work with IT to set up meeting rooms with additional seating and tables when required

**Position Requirements**:

- Good working knowledge of Microsoft Word and Excel
- Ability to work effectively under continuing pressure and possible interruptions
- Working in similar occupation to have gained experience on the job, which demonstrates possession of the required abilities and knowledge
- Ability to be organized and friendly beyond the role of picking up the phone to answer to calls
- Ability to understand and keep to instructions, whether oral or written
- Proactive and responsive
- Deadline-driven

Copperfield Recruitment Ltd are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.


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