Executive Assistant

3 weeks ago


Birmingham, United Kingdom Claire's Full time

As the Executive Assistant to the President for Europe you will be responsible for a varied scope of duties with the ultimate aim of providing an exemplary organized service and logístical support to the President. We are looking for a resourceful and dutiful EA to ensure a faultless administrative service so that the President can make the best use of their time.

This role can be offered on a hybrid basis working 3 days a week from our European HQ in Erdington.
- As part of this role, you will be responsible for partnering with the President to develop and maintain an in depth understanding of their activities and pro-actively plan the associated resources and support required.
- Coordinate complex diary management and scheduling, ensuring that necessary actions and resources are in place as needed.
- You will be experienced at booking travel and accommodation requests for the President and occasionally for other team members.
- Undertake the producing and printing of documents and presentations for the president. Including the prioritization of legal documents which may require their signature.
- Liaise with strategic partners to facilitate meeting and business actions and updates.
- You will provide exemplary support to the EU Leadership Team, including the administration and organization of the EULT weekly meeting and action tracking.
- Minute take in various meetings and tracking actions.
- Process expenses.
- Identify opportunities for creating efficiencies within internal processes.
- Perform ad-hoc duties as required by the President.
- Be comfortable maintaining multiple streams of communication within a matrix, global corporate environment.

**What are we looking for?**

To be considered for this role, we are keen to hear from people with the following skills and experience:

- Experience as an EA to a CEO/senior leader
- Able to build relationships with colleagues and contacts at all levels
- Advanced Excel and analytical skills, with excellent attention to detail Resourceful with excellent judgement and decision-making skills. Innovative with good problem solving
- Pro-active, communicative and can manage work priorities effectively


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