Executive Assistant

3 weeks ago

Birmingham, United Kingdom RICS Full time

**Vacancy Name **Executive Assistant

**Country **England

**Office Location** Birmingham

**Job Purpose**

As part of the Executive Assistant team, support the relevant Executives in the leadership and management of a high performing and engaged global organisation.

**Key Achievements & Responsibilities**
- Perform all standard duties of an Executive Assistant proactively and flexibly - diary management, travel, meetings, planning, expenses
- Support the preparation of papers and agendas for various governance and other committees and meetings as required, and proactively ensure your Executives have all the documents they require for such meetings well ahead of time
- Organise internal and external meetings (agendas, arrangements, meeting notes, follow up), with the Executive team and directorate coordination
- Coordinate and manage all aspects of day-to-day activity through standard systems and processes such as HR records, POs, contracts and budgets
- Undertake projects and programmes of work as directed and required by the EA Team Leader and any of the Executives you support and deliver to time, quality and cost
- Design and produce documents, communications materials, presentations and correspondence to the RICS standards and house style / brand using the RICS Brand library where appropriate and maintain SharePoint or other systems for document management
- Work collaboratively EA colleagues to improve work practices and achieve efficiencies
- Manage own projects and play a key supporting role on other initiatives as agreed with the EA Team Leader and Executives you support
- Wherever possible provide administration support to the teams which your Executives lead

**Expected Outcomes**:

- Smooth running of the directorates, meetings and events arranged in an organised manner
- Clear lines of communication between the Executives and their wider team established and maintained
- Effective working relationships with key external stakeholders including Governing Council Members, Presidential team, Chairs of Boards -incl. dealing with member & external complaints
- Deadlines for internal processes met [e.g. business planning deadlines, performance reviews, objective setting, etc.]
- SLAs for responses are agreed and consistently met
- Successful management of commercial contracts
- All documentation prepared and issued is accurate, error-free and branded appropriately

**Experience Required**
- Highly efficient and organised with good project management skills supporting the delivery of the project to timescales and budgets.
- Highly developed interpersonal skills, with the demonstrated ability to be empathetic with their support whilst having to remain confidential and, in some instances, push back
- Completely trustworthy and discreet in handling confidential information.
- A self-starter able to multi-task, prioritise and work to own initiative.
- Able to communicate and work effectively with a wide diverse group of senior stakeholders, colleagues and third-party suppliers (where applicable).
- Strong eye for detail and excellent command of written English, including ability to collate board papers
- Proactive, flexible and solutions focused.
- Strong collaborative behaviours

**Who Are We?**

As a globally recognised professional body, everything we do is designed to effect positive change in the built and natural environments. Through our respected global standards, leading professional progression and our trusted data and insight, we promote and enforce the highest professional standards in the development and management of land, real estate, construction and infrastructure. Our work with others provides a foundation for confident markets, pioneers better places to live and work and is a force for positive social impact. With over 134,000 highly qualified trainees and professionals, and offices in every significant financial market, we are ideally placed to influence policy and embed our standards within local marketplaces in order to protect consumers and businesses. In doing so, we can innovate and progress the development of spaces and places so they are fit for future generations, in addition to the challenges faced in the present.

**Benefits**
- Hybrid Working (typically 60% office based)
- Private Medical Insurance
- Income protection
- Life assurance
- Aviva Group Personal Pension (matched to 9%)

**Please make sure you have the correct right to work in the country the role resides in.**

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Health & wellbeing programme
- Private medical insurance
- Sick pay
- Work from home

Schedule:

- Monday to Friday

**Experience**:

- Executive Assistant: 2 years (preferred)

Work Location: Hybrid remote in Birmingham

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