Sales & Contracts Administrator

5 months ago

London, United Kingdom Insite Energy Full time

**Role Summary**

The Sales & Marketing team is responsible for identifying, sourcing & managing all sales opportunities, taking initial leads through a structured quotation process and culminating where successful in signed contracts.

The Sales & Contracts Administrator role is to support the team by producing and issuing quotations and supporting documents to clients and their sub-contractors. This often requires the revision of existing quotes to reflect changing project requirements, and liaising with clients, contractors and internally to ensure any changes are clearly communicated and understood. The role includes being the custodian of, and maintaining up to date records in, the Insite CRM system (Big Change Apps).

**Key Responsibilities**

The Sales & Contracts Administrator (SCA) has responsibility for producing accurate and timely quotes and quote acceptance documents which include up to date company terms and conditions, as instructed by the Sales & Marketing team.

The SCA is expected to be able to answer quote related queries from Clients as well as internal teams, amend issued quotes to reflect evolving project requirements, and ensure changes have been understood, accepted, and updated on the relevant Insite Energy systems.

Responsibilities for the SCA include:
1) Produce & issue quotations and quote acceptance documents for clients
- Adhering to the prescribed quote processes & utilising agreed company systems; prepare and issue approved new business quotes in a timely, accurate & communicative manner.
- Update quotes to reflect changes in project / client requirements, and issue to clients ensuring any changes are communicated clearly, along with instructions to clients where appropriate.
- Update and record all new equipment quotations and signings on the signings tracker and CRM system.
- Where clients sign the equipment instruction (QAF), chase for additional information to progress the project to the next stage.

2) Populate and maintain CRM system (Big Change Apps)
- Assist in the initial qualification of leads, ensuring all required information is obtained & recorded.
- Assist in production of monthly / ad-hoc reports summarising new business activity.
- Support in producing the first draft of the monthly board report pack.

3) Interface with other parts of the business
- Communicate new business wins, activity & news to internal teams following agreed processes; including the creation of Project Initiation Documents (PIDs).
- Assist the interface between Sales & Marketing and Insite Energy teams to ensure effective transition of new schemes through the Onboarding process.

4) Financial management of Sales & Marketing output
- Ensure financial accuracy of all new business quotes prepared, issued & updated.
- Ensure successful quotes and client acceptance forms / orders are processed through to the relevant teams for timely and accurate invoicing to clients.

5) Provide Support to the Contracts Department
- Collect information for the preparation of contract documents; and support with formatting / amending as required.
- Support with the preparation of engrossments and correspondence to clients.
- Record the status of contract documents through maintaining the contracts tracker, uploading all relevant documents in accordance with filing and archiving processes.
- Carry out money laundering and relevant online searches through Companies House website.
- Support on chasing outstanding data protection contracts twice yearly.
- Support contracts department in handling client documents, management of signing contracts and chasing outstanding tasks.

**Qualifications, Key Competencies, Skills & Experience**:
**Essential**
- Experience in administration, preferably within a sales / new business / contracts team;
- Experience in a role that interfaces externally with clients;
- Experience in using and administering a CRM system (such as Salesforce or similar);
- Highly proficient using Microsoft Office suite;
- Experience using accounting / financial software packages (experience of using Sage is an advantage);
- Excellent written / verbal communication skills;
- Strong numerical capability, confidence and a good eye for detail;
- The ability to work well independently and both in, and across, teams;
- Excellent organisational and time-management skills; and
- Positive can-do attitude and ability to multitask.

**Desirable**
- Experience of working in construction or housing related industries is an advantage.

**Work Location, Hours & Travel**
- Insite Energy offices, Peterborough (Stuart House, St John’s Street) or London (WeWork, 131 Finsbury Pavement), with homeworking as per agreement with line manager
- Full-time, part-time or reduced-hours roles considered
- Fixed term contract, up to 12 months

**Benefits**
- Up to £30,000 (gross) per annum depending on knowledge & experience.
- 25 days holiday per year + English bank/public holidays + birthday off
- Pension matched at 4%.
- Em

  • Smb Account Executive

    6 months ago

    London, United Kingdom Culture Amp Full time

    **Join us on our mission to make a better world of work.** Culture Amp is the world’s leading employee experience platform, revolutionizing how 25 million employees across more than 6,500 companies create a better world of work. Culture Amp empowers companies of all sizes and industries to transform employee engagement, drive performance management, and...

  • Enterprise Customer Success Coach

    5 months ago

    London, United Kingdom Culture Amp Full time

    **Join us on our mission to make a better world of work.** Culture Amp revolutionizes how over 25 million employees across 6,000 companies create a better world of work. As the global platform leader for employee experience, Culture Amp empowers companies of all sizes and industries to transform employee engagement, develop high performing teams, and retain...

  • Customer Growth Specialist

    2 weeks ago

    London, Greater London, United Kingdom Culture Amp Full time

    About UsCulture Amp is a pioneering employee experience platform that empowers companies to drive performance management, develop high-performing teams, and create a better world of work.We're a leading innovator in people science, with the most comprehensive employee dataset in the world. Our platform is trusted by 6,500+ companies, including Canva, On,...

  • Enterprise Customer Success Coach

    6 months ago

    London, United Kingdom Culture Amp Full time

    **Join us on our mission to make a better world of work.** Culture Amp revolutionizes how over 25 million employees across 6,000 companies create a better world of work. As the global platform leader for employee experience, Culture Amp empowers companies of all sizes and industries to transform employee engagement, develop high performing teams, and retain...

  • Enterprise Account Executive

    1 month ago

    London, Greater London, United Kingdom Culture Amp Full time

    Unlock Enterprise Potential as an Account ExecutiveCulture Amp is seeking an exceptional Enterprise Account Executive to join our team and drive business growth. As a key member of our sales team, you will be responsible for generating new business opportunities and managing a robust sales pipeline from prospecting to close.Key Responsibilities:Generate new...

  • Sales Excellence Executive

    4 weeks ago

    London, Greater London, United Kingdom Culture Amp Full time

    Culture Amp is a leading employee experience platform that empowers companies to transform employee engagement, drive performance management, and develop high-performing teams.Job Description:This role involves building strong relationships with commercial prospects to bring in new business and drive revenue growth. As a consultative trusted advisor, you...

  • Senior Commercial Account Leadership Professional

    7 days ago

    London, Greater London, United Kingdom Culture Amp Full time

    About UsCulture Amp is a leading software company that empowers organizations to create a better world of work for all. We believe in diversity, equity, and inclusion, and are committed to making our workplace an inclusive environment.Role OverviewWe are seeking a highly experienced Senior Commercial Account Leadership Professional to lead our Commercial...

  • Senior Business Growth Specialist

    4 weeks ago

    London, Greater London, United Kingdom Culture Amp Full time

    About Culture AmpWe are seeking a highly skilled Senior Business Growth Specialist to join our team at Culture Amp. As a key member of our commercial sales team, you will be responsible for building strong relationships with our commercial prospects and driving revenue growth.Your key responsibilities will include:Developing a deep understanding of our...

  • Senior Customer Success Strategist

    4 weeks ago

    London, Greater London, United Kingdom Culture Amp Full time

    About the Role: As a key member of our team, you will play a pivotal role in driving customer success and growth at Culture Amp. You will leverage your expertise in SaaS and HR Tech to identify opportunities and deepen connections with our customers, ensuring they achieve their goals while maximizing the value of our product suite.Key...

  • Contract Administrator

    5 months ago

    London, United Kingdom Purdy Contracts Ltd Full time

    Purdy Contracts Limited, part of Kinovo Plc, have opportunities for a Contract Administrator to join their team located at their Head Office, E4. This role will support your Contract Manager, where you will be the administration lead for your designated contract. You will be responsible scheduling works for teams of tradespeople working on service, repair...

  • Senior Solutions Consultant

    1 month ago

    London, Greater London, United Kingdom Culture Amp Full time

    We are seeking a skilled Solutions Consultant to support our sales teams in the EMEA region. The ideal candidate will have a strong understanding of Performance Management and People Analytics, with experience in the engagement vertical being a plus.The successful candidate will be responsible for:Compellingly describing People Analytics and Performance best...

  • Product Marketing Strategist

    7 days ago

    London, Greater London, United Kingdom AMP People Full time

    About AMP PeopleWe're a global technology consultancy seeking a skilled Product Marketing Manager to drive lead generation and elevate brand presence through targeted content.You will define and execute go-to-market strategies, ensuring our offerings align with evolving client needs.The ideal candidate will create engaging content across formats, working...

  • Sales Administrator Position

    7 days ago

    London, Greater London, United Kingdom Page Personnel Sales Full time

    Job DescriptionThe Sales Administrator plays a crucial role in supporting the Marketing team by providing an administrative link between their activities and Sales. This position involves collaborating closely with the Marketing team to ensure seamless communication and coordination.Main Responsibilities:Supporting the Marketing team in their daily...

  • Strategic Marketing Manager for Employee Experience

    3 weeks ago

    London, Greater London, United Kingdom Culture Amp Full time

    Job OverviewWe are seeking a Senior Marketing Manager to join our team at Culture Amp. This role will be responsible for driving new logo sales and customer expansion through strategic regional campaigns, while supporting the execution of global campaigns within the region.Key ResponsibilitiesSupport pipeline in EMEA, focusing on key markets aligned to the...

  • Sales Administrator

    6 months ago

    London, United Kingdom Typhoon Recruitment Full time

    With over 30 years’ experience creating and building innovative space solutions using movable walls and sliding folding partitions, this leading manufacturer and installer are now looking for an experienced and enthusiastic Sales Administrator, to share their passion for quality and success. **ROLE: SALES ADMINISTRATOR** **LOCATION**: Based in...

  • Sales Administrator

    5 months ago

    London, United Kingdom Ashdown Group Full time

    This is a newly created position for a Sales Administrator or Office Administrator to join a professional service firm in Dorking paying £30,000. Please note, this role will be purely office based. To be considered for this position you will have solid organisational skills and previous experience with office administration. Although full training will be...

  • Contract Administrator

    1 month ago

    London, Greater London, United Kingdom Bytes Full time

    At Bytes, we are seeking a skilled Contract Administrator to join our Legal team. As a key member of our team, you will provide essential support for efficient and effective contracts administration within the business.Key Responsibilities:Review and respond to legal issues and enquiries from both internal and external customersEnsure end-to-end management...

  • Sales Administrator

    5 months ago

    London, United Kingdom IKA TRANSPORT LIMITED Full time

    Job Summary: We are seeking a detail-oriented Sales Administrator to join our team. The Sales Administrator will provide vital support to our sales team, ensuring smooth operations and excellent customer service. **Duties**: - Assist the sales team in managing schedules, appointments, and follow-ups. - Handle customer inquiries and provide information...

  • Senior Contract Administrator

    2 weeks ago

    London, Greater London, United Kingdom Mintel Full time

    About the RoleThis is an exciting opportunity to join Mintel as a Senior Contract Administrator, working closely with our commercial team to ensure the accuracy and compliance of sales contracts and agreements globally.Key Responsibilities:Review and process sales contracts and agreements to ensure they align with company policies and procedures.Identify...

  • Contract Support Administrator

    3 weeks ago

    London, United Kingdom CV-Library Full time

    Contract Support Administrator- Central London- 35k- Permanent Position My client, a leading Facilities and Maintenance company are currently recruiting for an experienced Contract Support Administrator to join their team based in Central London. The ideal candidate will have a minimum of 2 years experience working within Facilities Maintenance as an...