Ics People Project Support Officer
5 days ago
We are looking for a highly motivated individual who is already working in Gloucestershire in a health or care role to join our busy, friendly team for a 9m secondment (or fixed term post) covering maternity leave. The role provides the ICS People team with a high-quality, efficient, effective and proactive administrative service and project support for an exciting range of people programmes that have system wide impact.
The post-holder will work on their own initiative using high levels of enterprise, analysis and judgement to problem solve issues as they arise, escalate them as and where required to the People Programme Manager or other members of the wider team.
- To organise and co-ordinate meetings for the team including organising diaries, booking rooms/venues, preparation of agenda, minute taking, decision logs and follow up actions.
- Bring forward documents and papers needed for meetings and devise systems to facilitate recall as necessary.
- To be responsible for a range of administrative duties support and work closely with the People Programme Manager and People team to ensure that the portfolio of ICS People programmes and projects are planned, managed and delivered effectively.
- To support the team in developing and maintaining data on the activity of the service and in compiling reports on progress to be submitted to committees.
- Produce regular routine information and reports in word, excel and other formats for internal and external distribution where appropriate.
- Information/data gathering for governance & performance purposes.
- Ensure accurate and open communication and co-ordination with a range of organisations and individuals.
- Support the delivery of the ICS People agenda by providing high quality support through the use of best practice project and programme management approaches and facilitating documents management and reporting.
- To carry out research and development to support projects.
- To organise and maintain project files and databases and assist with monitoring project budgets.
- To support and monitor the progress of projects managing elements of some projects as agreed.
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