Secretary Pa

1 month ago


Glasgow, United Kingdom Pertemps Network Group Full time

**Job Description**:
Our client who is based within the Public Sector has a temporary role for an Executive Assistant/PA. This role is in Glasgow City Centre and is for 2-3 weeks starting on Monday 27th February. The hours of work are Monday to Friday 9am to 5pm. This role attracts a pay rate of £20.00 per hour. The post holder may be required to travel across local areas to attend meetings.
A basic disclosure Scotland certificate is desirable for this role.

**Job Role**:

- Manages and plans the Chief Executive's diary coordinating appointments, visits, meetings, and events.- Prepares appropriate documentation, presentations, briefing notes and correspondence for appointments, visits, meetings, and events attended by the Chief Executive, Chair and members of the Directorate as required.- Maintains office and meeting room diaries, set out rooms appropriately for booked meetings and arrange the provision of refreshments, as necessary.- Liaise as required with internal and external sources- To provide additional administrative support to Board members as appropriate.- Manage the Chief Executive's correspondence, developing and using template letters, drafting appropriate personal replies, and preparing written communications.- Conduct research for Chief Executive and Board members- Organise and book travel and accommodation and process expense claims.**Key skills**:

- A minimum of 3 years Secretarial and PA related job experience at a senior level.- Experience of implementing and using effective systems and processes to manage workloads.- Experience of using Microsoft Office packages- Experience of designing new processes and documents.- Strategic vision and awareness- Innovation and problem solving- Teamwork- Communication and interpersonal effectiveness


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