Secretary Pa

4 weeks ago


Glasgow, United Kingdom Pertemps Glasgow Perms Full time

Our client who is based within the Public Sector has a temporary role for an Executive Assistant/PA. This role is in Glasgow City Centre and is for 2-3 weeks starting on Monday 27th February. The hours of work are Monday to Friday 9am to 5pm. This roleattracts a pay rate of £20.00 per hour. The post holder may be required to travel across local areas to attend meetings.
A basic disclosure Scotland certificate is desirable for this role.
**Job Role**:

- Manages and plans the Chief Executive's diary coordinating appointments, visits, meetings, and events.
- Prepares appropriate documentation, presentations, briefing notes and correspondence for appointments, visits, meetings, and events attended by the Chief Executive, Chair and members of the Directorate as required.
- Maintains office and meeting room diaries, set out rooms appropriately for booked meetings and arrange the provision of refreshments, as necessary.
- Liaise as required with internal and external sources
- To provide additional administrative support to Board members as appropriate.
- Manage the Chief Executive's correspondence, developing and using template letters, drafting appropriate personal replies, and preparing written communications.
- Conduct research for Chief Executive and Board members
- Organise and book travel and accommodation and process expense claims.

**Key skills**:

- A minimum of 3 years Secretarial and PA related job experience at a senior level.
- Experience of implementing and using effective systems and processes to manage workloads.
- Experience of using Microsoft Office packages
- Experience of designing new processes and documents.
- Strategic vision and awareness
- Innovation and problem solving
- Teamwork
- Communication and interpersonal effectiveness


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