Secretary Pa

3 weeks ago

Glasgow, United Kingdom Pertemps Glasgow Perms Full time

Our highly regarded public client, who is based within the Housing sector, have a temporary role for a Secretary/PA within the housing sector. The rate of pay will be £14.87 per hour.
This is an agile home-based role however there may be initial training in Glasgow city Centre. Timescales are unknown present time but could be long term. Monday to Friday 9am - 5pm.
**Main duties and responsibilities**:

- Provide professional secretariat service for Board and Committee meetings across the Group including arranging meetings, proactively managing attendance lists, preparing, and issuing Board packs using Admin Control, drafting agendas as directed, preparingskeleton minutes, managing action lists
- Review Board reports prior to issue
- Under supervision, prepare and file governance related statutory returns and updates including Companies House; OSCR; FCA and SHR.
- Maintain statutory registers and corporate records for each legal entity within the Group, including registers of members
- Attending and minuting meetings, maintaining attendance registers, and following up action list
- Respond to requests for information and support from governing body members Freedom of Information and publication
- Review, redact and publish Board reports, Board minutes and other governance documentation in line with publication scheme
- Assist with maintenance of electronic and manual governance registers including: - policy, strategy, and framework (ensuring that review dates are scheduled and actioned timeously
- Collate, interpret, and report on information from various sources to support the work of the team
- Conduct required background research and present findings to the team
- Maintain the Governance Team's intranet and website pages ensuring that these are regularly reviewed and updated
- Support Board members in relation to expenses and allowances in line with Group policies
- Management of invoices, monitoring the allocation against appropriate cost centres and ensuring processing is within internal targets
- Act as first point of contact for enquiries

**Skills**:

- Good interpersonal skills and experience of dealing with customers
- Record of working to deadlines
- Ability to ensure accuracy and completeness
- Proficient in the use of Microsoft Office and able to work confidently on letters, reports, spreadsheets and
- presentations
- Self-motivated with the ability to use own initiative
- Experience working in the social housing sector desirable
- Experience of company secretarial or governance work

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