Strategic Executive Assistant to CEO

2 weeks ago

Kingston upon Thames, United Kingdom Business Smart Solutions Full time

**What you'll work on**

This role provides a unique opportunity to work alongside the CEO as their right hand support. You will not only be providing high level executive support to the Chief Executive, but also work alongside the Strategic Leadership Team (SLT) and lead in the organisation and management of their meetings. You will act as a key link between the Strategic Leadership Team, external partners and Members to manage key issues on behalf of the CEO and to support the delivery of the corporate plan. You will develop and maintain constructive relationships using your own initiative and make appropriate judgements to identify solutions to problems, using tact and diplomacy when working with the public, MPs, Stakeholders, Councillors and Council staff.

You will also need to have an awareness of the wider support required in supporting a CEO in both local and national context. As Strategic Executive Assistant to the CEO you will also work with EAs providing support to Directors. You will have outstanding business support and organisational skills, be confident, highly perceptive, discreet and focused on the future of both the organisation and Borough.

**Where you'll work**

Role is hybrid so will need to be flexible to come into the office 2/3 days per week (Guildhall Complex, Kingston) / work from home.

**A few things to note**
- The rate for this role is £26.31 per hour Umbrella
- The term for this role is initially 9 months - **must be able to commit**

**What we're looking for**

**Our top 6 must haves are**:

- Experience working at board level or supporting senior management/CEO level.
- Experience working within a Local Authority, minuting meetings and liaising with Members
- Proven ability to work well under pressure in a fast paced environment.
- Complex diary management experience / experience of Google/GSuite products
- Must be able to commit for next 9 months.
- Must be flexible to come into the offices 2/3 days per week (Kingston)

**Skills and Experience**
- Proven ability to think and plan strategically
- Demonstrable experience of working with Officers and Members at the most senior level of the organisation
- Experience of developing and implementing processes that deliver savings and efficiencies
- A digital mindset and the ability to embrace new ways of working, including Google Chrome, Gmail, Google Docs, Google Spreadsheets, Word, Excel and other software packages
- Excellent knowledge of the workings of a local authority and a high level of political awareness, with a clear understanding of the roles of the Chief Executive, Directors, senior officers and elected members in a political environment
- Ability to manage relationships with Councillors, MPs, Senior Officers, Partners, external organisations and professionals and members of the public on behalf of the Chief Executive
- Experience of successfully using a range of methods to influence and negotiate with internal and external stakeholders
- Excellent communication, negotiating and influencing skills (including excellent presentation and report writing skills)
- Ability to successfully manage several tasks and multiple priorities to a successful outcome in an environment requiring tight deadlines
- Excellent organisational and communication skills with a high standard of attention to detail
- Question and challenge conventional thinking, with a continual eye on the bigger picture in terms of the corporate context and external environment
- Have high levels of professionalism, discretion, diplomacy and confidentiality
- Role model agility, adaptability and digital in mindset and ways of working
- Demonstrate a commitment to organisational values
- Ability to work both independently and as part of a team
- Ability to work flexibly and make contingency plans to account for changing work priorities, deadlines and milestones

**Job Types**: Full-time, Fixed term contract
Contract length: 3 months

**Salary**: £26.31 per hour

**Benefits**:

- Sick pay

Schedule:

- Monday to Friday

Application question(s):

- Do you have experience working within a Local Authority, minuting meetings and liaising with Members?
- Are you able to commit for next 9 months?
- Do you have complex diary management experience / experience of Google/GSuite products?
- Do you have a proven ability to work well under pressure in a fast paced environment?

**Experience**:

- Local Government: 1 year (required)

Work Location: One location

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