Executive Support Assistant

2 weeks ago

Kingston upon Thames, United Kingdom Achieving for Children Full time

Job Information

Achieving for Children is a Community Interest Company that has a public sector ethos, combined with the freedom to innovate enabling us to do things differently. As a not-for-profit social enterprise owned by three local authorities (Windsor & Maidenhead, Kingston and Richmond), we offer the freedoms of a social enterprise with the employment benefits of local government. To find out more about us

Executive Support Assistant

We are seeking to recruit a part time Executive Support Assistant to provide effective and comprehensive executive assistance and business support to the Senior Leadership Team (SLT) and Extended Senior Leadership Team by ensuring the Senior Officer is able to effectively perform their role. Your main office base will be Guildhall 2, Kingston, with an expectation that you may be called on to work from our offices in Richmond. We operate a hybrid model, where your working week will be a combination of working from home and being office based.

The salary shown is the FTE, as this role is part-time the salary will be pro-rata.

Operational area Kingston and Richmond Primary place of work Guildhall 2, Kingston upon Thames KT1 Appointment type Permanent Business area Business Support Full time/Part time Part-time Salary from £36,045 (SCP24) Salary to £38,364 (SCP27) Hours 25 Estimated Interview date/s TBC Closing Date 16/05/2024 Ref No 1558 Documents
(PDF, 737.49kb)

About the role

To be a Executive Support Assistant for AfC, you will be passionate about making a positive difference to the lives of children and young people as well as demonstrating the following points:

To act as the first point of contact for the SLT and ESLT respond to incoming communications of a sensitive or confidential nature. Using own discretion; resolve issues and enquiries on behalf of the officers. Calendar management for appointments and administration of meetings, including taking minutes for meetings, maintaining action lists and ensuring that staff complete tasks as required. Touch type quickly and accurately, sometimes from dictation, documentation and correspondence, producing high quality emails and letters to an advanced level in response to general enquiries as well as documents and conference/presentation material.  Supporting SLT members with the preparation and despatch of Council reports, consultation documents, working party papers as required. To provide cover and additional capacity when required for other Personal Assistants and Business Support Officers as directed by the Business Support Team Manager.

For further information about this role, please contact Rebecca Carter by email

About you

The role is fast paced and you will be required to work with a variety of customers in and outside of Achieving for Children. The ideal candidate would need to have the following attributes:

A passion for Achieving for Children’s vision, mission and values (trust, empower, respect) to support children and young people to live safe, happy, healthy and successful lives. Strong organisational abilities including: time management, creative-thinking, problem-solving and multitasking. Works well under pressure and is flexible with their approach to carrying out tasks. Able to make good use of technology to perform functions and ensure work is timely and accurate. Strong administrative skills such as minute taking, managing competing priorities, being organised and working well in a team.

About our benefits

We are focused on creating a positive supportive environment, where you will have access to a really wide range of resources, as well as a competitive salary and all the perks to enable hybrid working. In AfC you will also have access to:

29 days annual leave, increasing to 33 days after 2 years and 35 days after 4 years with an additional day off in your birthday month Tailored induction sessions commencing on the date you start working for AfC Hybrid and mobile working (between home and work) Local Government salary and pension scheme (LGPS or Teachers Pension) Flexible working options - helping to keep a good work life balance A comprehensive Employee Assistance Programme A range of staff benefits and discounts An excellent learning and development offer to support your career pathway

To find out about all of the breadth of benefits of working for Achieving for Children . For our social work offer .

Important Information

Start dates: Achieving for Children have meaning successful candidates join on a set date in each month. Candidates are advised to prepare for this should a job offer be accepted to ensure eligible continuous service is not affected.

Right to work: The UK has introduced a new points-based immigration system affecting EU and Non-EU workers and sponsorship requirements. We advise checking the for right to work guidance.

Equality: We particularly welcome applications from sections of the community who are currently underrepresented within our teams. Achieving for Children are committed to making our recruitment practices as inclusive as possible for everyone. We are committed to promoting equality and diversity and developing a culture that values differences, recognising that employees from a variety of backgrounds bring important and positive contributions and can improve the way we deliver services. We are proud to be a Disability Confident employer.

Safeguarding: We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff and volunteers to share this commitment. This post is exempted under the Rehabilitation of Offenders Act 1974 and as such appointment to this post will be conditional upon the receipt of a satisfactory response to a check of police records via Disclosure and Barring Service (DBS).

For more information about AfC:  Drop in and meet Regina on the first Wednesday of every month at Civic Centre, Twickenham.

We reserve the right to close this vacancy once a sufficient number of applications has been received. Therefore, it is strongly advised that you complete and return your application as soon as possible to avoid disappointment.

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