Administrator

4 weeks ago

Belfast, United Kingdom Greenview Gas Full time

Due to continued growth and recent new contracts, we are looking to add to our already brilliant team and recruit an Administrator. This role will be based in Greenview Gas, Carryduff, Belfast.

As a company, we specialise in delivering services in Social housing, FM AND Commercial Industries across the UK and Ireland. Our long-term key contracts are delivered on behalf of the numerous housing associations, Translink and new contracts covering areas across

Operating as part of the Greenview Group, we are an energetic, young company growing rapidly in the, heating, renewable energy, electrical, mechanical and air conditioning markets.

**Key Responsibilities**

**Responsibilities for Administrator**:

- To ensure clear communications are understood between the site engineers and the office
- To assist with the booking of jobs for engineers
- To receive incoming calls and record/manage these efficiently to the required job standard
- To process operatives’ paperwork to submit for payment
- To respond within agreed time frames, service levels and contract terms to ensure that work orders are met
- To process invoices and costs for approval
- Routine administrative tasks
- Early escalation of any issues or concerns to line manager
- To understand and comply with policies and procedures
- Storing of client certificates and other documentation
- To carry out work in a safe and diligent manner
- Adhere to the Data Protection Act
- To undertake any other reasonable duties as and when requested by management

**Requirements**:

- You must be polite and well-mannered with a helpful "will do" attitude
- Well organised and methodical, with ability to show attention to detail in all matters.
- Effective communication skills - ability to communicate at all levels and respond well to people from different backgrounds and cultures.
- Ability to work calmly under pressure.
- Strong sense of time management, punctuality, and reliability.
- Conscientious, polite, and amiable.
- Technically and commercially astute
- Basic IT skills and good maths skills for making calculations
- Ability to follow technical layouts and diagrams

**Qualifications**
- 5 GCSE’s to include English and Maths
- 2 years’ office experience
- Microsoft Office Experience (Excel)
- Proactive and can work independently with limited supervision
- Strong customer focus and professional at all times
- Demonstrate high levels of organisational skills
- Excellent communication skills
- Ability to work as part of a team and to develop and sustain good working relationships, communicating formally and informally with colleagues and customers.
- Ability to prioritise and multi-task

**Additional Information**

**Salary**: £20,000.00-£22,000.00 per year

Schedule:

- Monday to Friday

Work Location: One location

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