Office Receptionist

4 months ago

Liverpool, United Kingdom Clarke Energy Full time

**Clarke Energy** is an award-winning multi-national specialist in the engineering, installation and maintenance of engine-based power plants. We focus on delivering quality installations, backed up with reliable, accountable aftersales support.

We are looking for an Office Receptionist to come and join us at our Head Office based in Knowsley, Liverpool. It's important we find someone who can ensure that visitors to the business are welcomed and have a positive experience of Clarke Energy. There will also be a need to provide general office and administrative support when required.
- Meeting and greeting visitors, issuing security passes and providing a brief site induction.
- Organising taxis and transportation for staff of, and visitors to Clarke Energy.
- Ensuring that the reception area of Clarke Energy is always maintained to a high standard.
- Managing incoming and outgoing post and delivering to the relevant departments and administration of the franking machine.
- Being the point of contact to the telephone answering service and directing messages to the relevant people. Updating with new starter and leaver information as well as informing of annual leave periods.
- Drafting, formatting, and printing relevant documents for directors and senior leaders as and when required.
- Arranging for the signing of specific documents and couriering various documents as requested by Directors.
- Organisation and preparation for key meetings being held at Head Office and ensuring facilities are ready i.e. refreshments and lunch orders.
- Ensure the office, meeting rooms and kitchen areas are stocked and always maintain a tidy, friendly, professional image.
- As and when required, attending key meetings to take minutes and issuing actions.
- Photocopying and filing appropriate documents as needed.
- Managing calendars for Senior Management Team if required.
- Business event organisation and preparation as and when required, including staff parties and customer dinners.
- Ordering any office supplies and ensuring there is a regular stock of necessary supplies.

Collating weekly whereabouts for office personnel and communicating to the relevant people.

**Qualifications**:

- Good with people and enjoy providing excellent customer service.
- Consistently trustworthy and professional.
- Reliable and dependable.
- Effective in managing time and workload.
- Committed to quality and improvement.
- Willing to take responsibility for work and actions.
- Good attention to detail.
- Excellent organisational skills.
- Proficient in the use of Microsoft Office (Word, PowerPoint, Excel and Outlook).
- Teamworking skills and the confidence to take the initiative.

**Job Types**: Full-time, Part-time, Permanent

**Benefits**:

- Company pension
- Enhanced maternity leave
- Free flu jabs
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
- Sick pay

Schedule:

- Day shift
- Holidays
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Liverpool: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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