Admin Assistant

6 months ago

Leeds, United Kingdom Blenheim Primary School Full time

An excellent Administration Assistant required for our friendly, diverse inner city two-form entry school. 37 hours per week, term-time only. (Possible plus 5 days).

We are looking for an experienced Admin Assistant to join our admin team who can make a difference and is prepared to go the extra mile to become part of the positive learning ethos of our school.

Experience of customer service is essential and experience of Arbor will be an advantage. Hours of work will be between 8.00 am to 4.00 pm Monday to Thursday and 8.30 am to 4.00 pm on Friday (with half an hour for lunch).

If you are friendly and proactive with a flexible and organised approach to work, with

the ability to communicate effectively with staff, parents and pupils, we would like to hear from you.

**School **Blenheim Primary School

**Service Area **Support Staff

**Job Title **Administrative Support Assistant

**Grade **B1

**Conditions Of service **NJC

**Responsible To **School Business Manager

**Responsible For**

**Job Purpose**:In liaison with the manager/senior officer, to be responsible for ensuring delivery of a high quality and efficient administration service within the school.

**Responsibilities**

To assist in providing a range of administrative support for internal and external customers.

To work as part of a team to provide customer focused services providing an excellent service to customers, colleagues, and visitors

To liaise with colleagues in order to prioritise work to meet conflicting deadlines

To maintain accurate records and track progress of work

To assist with the induction of new staff including the demonstration of duties.

Preparing routine correspondence, standard forms, certificates, information packs, handbooks, etc.

Managing meeting rooms and dealing with hospitality and signing-in of visitors

Assist with the arrangements for events etc.

Act as the first point of contact for visitors and customers - both in person and on the telephone. It is expected that everyone will be dealt with in a courteous, professional, calm and friendly way

To collate and prepare information from a variety of sources including basic reports

Take notes at meetings

Undertake general financial administration e.g. processing orders and/or cash handling

To maintain records for all staff under the guidance of senior officer

Maintain stock and supplies, cataloguing, ordering and distributing as required

Attend and participate in relevant meetings as required

To communicate effectively with internal and external customers in relation to work undertaken

To work with colleagues to help improve work organisation and effectiveness

Be aware of and comply with all policies and procedures e.g. child protection, health, safety and security, confidentiality, equal opportunities, and data protection, reporting all concerns to an appropriate person

Contribute to the overall ethos/work/aims of the school

The duties outlined are not meant an exhaustive list and will also comprise any other duties within the spirit of the post commensurate with the job evaluation outcome for this post.

**Qualifications**

Qualifications demonstrating ability in numeracy and literacy

NVQ Level 3 or equivalent would be desirable

**PERSONAL SPECIFICATION**

Method of Assessment will be through one or more of the following Application Form, Test, Interview, and
Certificate

**Skills Required**:
Able to communicate effectively with a wide range of people

Able to input/ retrieve information from databases

Able to process documentation using Word

Able to accurately enter/retrieve data information from information systems

Able to work flexibly as part of a team & show initiative

Able to prioritise work to meet conflicting deadlines

Able to demonstrate good numeracy & literacy skills

An ability to respect sensitive and confidential work.
- To display a responsible and co-operative attitude to working towards the achievement of the schools aims and objectives _

**Knowledge Required**

Of general office procedures and practice

Of relevant financial regulations to carry out financial transactions

**Experience Required**

Of dealing with queries from a wide range of people

Of working in partnership with others to deliver work to set deadlines

Of providing customer focussed services

Of participating in teams

In the use of the Microsoft package

**Behavioural & other Characteristics required**

Committed to continuous improvement.

Ability to understand and observe the School and Leeds City Council Equal Opportunities Policy.

To carry out all duties having regard to an employee’s responsibility under Health & Safety Policies.

Willingness to actively participate in training and development activities to ensure up to date knowledge, skills, and continuous professional development

**Skills Required**:
N/A

**Knowledge Required**

N/A

**Experience Required**

**Behavioural & other Characteristics required**

N/A

**Job Description Content Pre

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