Operations Administration Assistant

3 months ago


St Andrews, United Kingdom St Andrews Property Co Full time

We are a busy St Andrews-based holiday let management business serving 100+ properties across St Andrews and the East Neuk. The Operations Administrator Assistant role has several important elements to ensure the smooth running of the housekeeping operations part of the business as we grow and develop.

**Operations Administration Assistant/PA role to include (but not limited to)**:
**Scheduling**
- Assist the Housekeeping Operations Manager and the Maintenance supervisor to schedule the daily, weekly and monthly tasks to successfully run our operation.
- Use of multiple software programs to pull together a coherent plan that incorporates the demand for our holiday let properties, our staffing levels and various other factors.
- Work with our housekeeping and maintenance team colleagues to assess availability and predict our staffing requirements.
- Liaise with our housekeeping and maintenance team colleagues for basic HR requirements, holidays and other needs.

**Supplies management**
- Assist and liaise with the housekeeping teams to manage our critical supplies:

- Linen - collating and inputting the linen count figures on a weekly basis
- Welcome pack supplies
- Cleaning supplies

**Personal Assistance**
- Assist our Housekeeping Operations Manager and Maintenance Supervisor with paperwork and receipts.
- Organise meetings and schedules where appropriate
- Input receipts and times into job timesheets and costing sheets for accounts.

**Experience & Required Skills**
- Any logistics/scheduling/organisational planning experience would be preferred.
- Familiarity with various software packages - Google Sheets, Docs, Gmail which are transferable to the several software packages we use to run the business
- Excellent interpersonal skills required.
- Keen can-do attitude required - must be enthusiastic, hard-working and flexible.
- Ability to think on your feet and adapt to evolving and pressured situations a must.
- Computer-literacy essential.
- Driving license essential due to the nature of the business.

**Location**

Primarily based in St Andrews between our office on South Street, St Andrews and our operations depot 5 mins outside St Andrews. It may be necessary to visit our sites under management in the course of business.

**Job Types**: Full-time, Part-time, Permanent

**Salary**: £20,000.00 per year starting

**Salary**: From £23,000.00 per year

**Benefits**:

- Company pension
- Flexitime
- Sick pay

Schedule:

- 8 hour shift
- Flexitime
- Monday to Friday
- Overtime
- Weekend availability

Ability to commute/relocate:

- St. Andrews, KY16 9EE: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Administrative: 2 years (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person



  • St. Andrews, United Kingdom Jenson Fisher Full time

    Administrative Role in St Andrews We are seeking a highly organized and detail-oriented Part-Time Administrator to join our client in the charming town of St Andrews. As a key member of the team, you will provide administrative support, maintain databases, and assist with scheduling meetings and appointments. Responsibilities: • Provide general...


  • St. Andrews, United Kingdom Jenson Fisher Full time

    Administrative Role in St Andrews We are seeking a highly organized and detail-oriented Part-Time Administrator to join our client in the charming town of St Andrews. As a key member of the team, you will provide administrative support, maintain databases, and assist with scheduling meetings and appointments. Responsibilities: • Provide general...


  • St. Andrews, United Kingdom Jenson Fisher Full time

    Administrative Role in St Andrews We are seeking a motivated and organised Part-Time Administrator to join our client in the beautiful town of St Andrews. Responsibilities: * Provide general administrative support, including answering phones, managing emails, and filing * Maintain and update databases and records * Assist with scheduling meetings and...


  • St. Andrews, United Kingdom Jenson Fisher Full time

    Administrative Role in St Andrews We are seeking a motivated and organised Part-Time Administrator to join our client in the beautiful town of St Andrews. Responsibilities: * Provide general administrative support, including answering phones, managing emails, and filing * Maintain and update databases and records * Assist with scheduling meetings and...

  • Administrator

    4 days ago


    St Andrews, United Kingdom Jenson Fisher Consulting Ltd Part time

    Are you an experienced Administrator?Would you like to secure a part time role?Do you live local to St Andrews?If so, read on!Jenson Fisher are seeking a motivated and organised Part-Time Administrator to join our client in the beautiful town of St Andrews. If you have a keen eye for detail, excellent communication skills, and the ability to manage tasks...


  • St Athan, Vale of Glamorgan, United Kingdom Staffline Operations Full time

    Position OverviewThis is an excellent opportunity to join our team as a Logistics Administrator within the distribution sector of our organization.Staffline Operations is seeking a dedicated Transport Administrator to support our logistics operations.The compensation for this role is £13.93 per hour for the initial shift from 2pm to 8pm, followed by a...


  • St Albans, United Kingdom Outsourced Professional Administration Ltd Full time

    Job Overview: We are seeking a motivated and detail-oriented individual to join our team as a Trainee Technical & Dealing Administrator. This entry-level position is ideal for recent graduates or individuals with a strong technical skill set, looking to kick-start their career in the financial services industry. No previous financial services experience is...

  • Administrator

    3 months ago


    St. Andrews, United Kingdom Fleming & Gibson Full time

    Fleming and Gibson are currently recruiting for an Administrator in our showroom in St Andrews. Full training will be provided. **Job role -** - Assisting with Quoting and pricing up jobs - Full training given. - Designs using Virtual World - full training given - Deal with any customers coming into the showroom - Answering the phone and directing calls -...

  • Finance Assistant

    3 months ago


    St. Andrews, United Kingdom Sports Travel Group Limited Full time

    **Job Specification: Finance Assistant** London or St Andrews, Scotland / Hybrid We’re looking for a capable and detail oriented finance assistant to help with day-to-day financial operations within the business. **About Us** Sports Travel Group is a premium sector B2C and B2B tour operator and event organiser. Our three founders have long histories in...


  • St. Andrews, United Kingdom West Port Print & Design Ltd Full time

    Responsibilities: - Assist with accounts payable and accounts receivable tasks - Prepare and process invoices, purchase orders, and expense reports - Assist in reconciling bank statements and other financial documents - Provide clerical support such as filing, scanning, and photocopying - Answer phone calls and respond to inquiries in a professional...


  • St. Andrews, United Kingdom The R&A Full time

    **The Role - Administration Assistant - Sustainable Golf** This is a full-time, permanent position working 35 hours per week. **What We Offer** We offer a great benefits package including the following: - Competitive Salary - Company Pension Scheme and Sick Pay - Life Insurance Cover - Enhanced Maternity/Partner Pay - 35 Days Holiday Per Year - Free...


  • St Albans, United Kingdom Outsourced Professional Administration Ltd Full time

    **Job Profile** **Job Title **Client Services Administrator (Call Handler) **Department **Administration **Reporting to **Call Handling Team Leader **Job Mission** To assist in the provision of excellent Customer Service to ensure the successful outcome of all telephonic and written correspondence for our client products. Work with Manager and Team...

  • Payroll Administrator

    3 months ago


    St. Andrews, United Kingdom AccorHotel Full time

    **Company Description** Fairmont St. Andrews encapsulates luxury and this experience begins and ends with our colleagues. Fairmont St Andrews is one of Scotland’s most iconic Five-Star luxury hotels and resorts in the Home of Golf. Our 213-bedroom property is located on the outskirts of St Andrews, boasting 2 championship golf courses and award-winning...

  • Payroll Administrator

    3 months ago


    St Andrews, United Kingdom Accor Full time

    Company Description Fairmont St. Andrews encapsulates luxury and this experience begins and ends with our colleagues. Fairmont St Andrews is one of Scotland’s most iconic Five-Star luxury hotels and resorts in the Home of Golf. Our 213-bedroom property is located on the outskirts of St Andrews, boasting 2 championship golf courses and award-winning spa...

  • Shop Assistant

    4 months ago


    St. Andrews, United Kingdom Luvians Ice Cream Parlour Full time

    Overview: We are seeking a mature and confident individual living in the Cupar/St Andrews area to join our team as a Shop Assistant. You will play a crucial role in supporting the daily operations of our shop. This is an excellent opportunity for someone who is looking to gain experience in a fast-paced retail environment. **Duties**: - Scooping ice cream...

  • Accounts Administrator

    3 months ago


    St. Andrews, United Kingdom St Andrews Property Co Full time

    Opportunity for an experienced numbers person to really make a difference in a growing property business as our portfolio of products and properties under management increases. In addition to the fundamentals of accounting & payroll, you will have a clear understanding of how a business operates and the importance of timely information to assist decision...

  • Finance Administrator

    4 months ago


    St. Andrews, United Kingdom Kingsbarns Golf Links Full time

    Kingsbarns Golf Links is a Top 100 ranked golf course located 7 miles southeast of St Andrews, the home of golf. Designed by Kyle Phillips, the course is set in an amphitheatre along the coast, with nearly every hole boasting spectacular views of the North Sea. We are looking for a Finance Administrator to join us at Kingsbarns on a part-time basis for 3-4...

  • HR Administrator

    4 months ago


    St. Andrews, United Kingdom The Old Course Hotel, Golf Resort and Spa Full time

    **About Us** The Old Course Hotel, Golf Resort & Spa is an AA 5 star, award-winning resort based in St Andrews which prides itself on the highest levels of guest care. **Why Join Our Team?** With a reputation as an employer of choice, we are committed to ensuring our associates are our number one priority. St Andrews is the home of golf and we are the...

  • HR Administrator

    3 months ago


    St. Andrews, United Kingdom Kohler Full time

    **About Us** The Old Course Hotel, Golf Resort & Spa is an AA 5 star, award-winning resort based in St Andrews which prides itself on the highest levels of guest care. **Why Join Our Team?** With a reputation as an employer of choice, we are committed to ensuring our associates are our number one priority. St Andrews is the home of golf and we are the...


  • St. Andrews, United Kingdom The R&A Full time

    **The Role - Catering Operations Assistant** This is a full-time, permanent position working 35 hours per week. Onsite attendance at The Open and AIG Women’s Open is necessary. **What We Offer** We offer a great benefits package including the following: - Competitive Salary - Company Pension Scheme and Sick Pay - Life Insurance Cover - Enhanced...