HR Administrator

5 months ago

St Andrews, United Kingdom Kohler Full time

**About Us**

The Old Course Hotel, Golf Resort & Spa is an AA 5 star, award-winning resort based in St Andrews which prides itself on the highest levels of guest care.

**Why Join Our Team?**

With a reputation as an employer of choice, we are committed to ensuring our associates are our number one priority. St Andrews is the home of golf and we are the home of great guest service. People are our passion and we believe each associate plays a vital role in providing memorable memories to our guests.

We are a forward-thinking employer committed to the Hoteliers Charter and developing our people, which is why we employ based on personality. We believe all skills can be taught Throughout your career with us, you’ll have access to a wide range of different training opportunities providing routes to progress from within, allowing you to reach your full potential whilst supported by our committed leadership team.

We love celebrating our associate’s success and do so through our employee reward recognition schemes which encompass our ‘HOME’ ethos including Associate of the Month.

Whilst working for one of the most iconic hotels in Scotland, you will be rewarded with a competitive salary, company pension scheme, free onsite car parking, meals whilst on duty, 24/7 access to our employee assistance line and FREE fitness access.

Our benefits don’t end there, in your spare time, we also offer free access to The Duke’s golf course and superb discounts in our restaurants and spa. Giving you the opportunity to enjoy the many luxuries Old Course Hotel has to offer and experience the 5* service for yourself.

When you are not on duty at the Old Course Hotel, Golf Resort & Spa, you have access to request to stay overnight at a discounted rate, where available.

A career at Old Course Hotel, what’s not to love?

**About the role**

Our sociable, friendly and welcoming Human Resources Team are currently recruiting an HR Administrator to join them. This is an exciting new opportunity not to be missed Led by our Human Resources Director, you’ll provide administrative support to the team and wider business.

**Duties and Responsibilities**
- Develop a thorough understanding of company policy and procedures.
- Develop a thorough understanding on how to use HRDS and SAP in conjunction with the HR Business Partner. This includes - starters, leavers and changes.
- Thorough understanding of Quinyx system (Time and Attendance) - first point of associate contact for HR related matters regarding system as trained by HR Business Partner.
- Complete quarterly reporting of casuals for each department ensuring all are current and available for work in line with Quinyx.
- Produce weekly, monthly, and quarterly HR reports and complete HR metrics on a monthly basis in conjunction with the HR Business Partner.
- Raise purchase orders and invoices on the e-pro system and ensure all are paid to due date in conjunction with the HR Business Partner.
- Create and Process contract packs to include all necessary documentation and information for new non-exempt associates.
- Responsible for the preparation of all, termination, promotion, and transfer letters of non
- exempt associates in conjunction with the HR Business Partner
- Carry out all pre-employment checks for prospective associates.
- Allocation of the training platform mapal 1 pre-employment Training where required and the subsequent tracking and follow up of completion of this training.
- Review of new associates completion of training prior to start date and advise managers if not completed.
- Carry out Right to work employment checks
- Coordinate and administer Staff Birthdays/service anniversaries
- Coordinate and administer staff taxi policy
- Support induction administration - Name badges, Handbooks, TAX forms, Photos & ID Cards - support diarise induction programmes with the Director Human Resources.
- Support the HR Team for all hotel training and development programmes organisation and administration. Prepare any materials required e.g. Induction Packs, training and recruitment as required.
- Coordinate timely reporting of probationary period review dates, in addition to administering successful completion of probationary period and probationary period extension letters in line with Company policy.
- Lockers Administration and weekly checks of the Changing Rooms.
- Letters e.g. employment references and accommodation references
- Maintaining the online filing and archiving of all relevant documents for staff.
- Support with administration in relation to company initiatives such as HOME, GLINT, MyHR, ShareCare, annual Merit letters etc.

**About You**

We are looking for an enthusiastic and positive individual to join our award-winning Human Resources Team. You will be a competent administrator who has experience working within a HR Team or Recruitment role. Excellent communication skills and strong computer knowledge are essential along with a can-do attitude an

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