Contracts Administrator
1 month ago
McConnell is a Principal Contractor who deliver refurbishment, modernisation and planned maintenance services to buildings and facilities for property owners across the UK.
**JOB PURPOSE**
Ensures proper flow of office procedures, maintains contracts and associated documentation, processing, communicating changes. Participate in ordering and data control.
This is a full time role, Monday - Friday based in our office in East Kilbride.
**PRINCIPLE ACCOUNTABILITIES**
The position will develop and maintain excellent working relationships with colleagues, internal customers and external customers / Organisations.
As a Contracts Administrator you will be expected to turn your hand to jobs such as:
- Arrange meetings for clients and/or subcontractors.
- Arranging site tours for HLS McConnell Staff or Sub Contractors.
- Update Sharepoint with current documents, certificates, policies & procedures.
- Yearly update of documents on Mango to amend issue / review dates.
- Assisting with Contractor vetting and maintaining approval on Mango.
- Amend quotes / letters / repairs.
- Point of contact for some of our clients’ departments.
- Sending weekly updates to project managers/site managers.
- Update contracts board.
- Printing off large scale technical drawings and project plans.
- Creating and maintaining electronic / paper site and job files.
- Producing O & M Manuals for clients.
- To assist the Directors during the year with calendar events such as audits
- To assist Directors with Operations compliance.
- Adhoc Administration duties.
**PERSON SPECIFICATION**
- Strong attention to detail
- Ability to work without supervision
- Ability to work across various departments and colleagues of all levels
- Excellent time management skills
- Excellent communication and pro-active attitude
- Strong prioritisation and organisation skills
- Ability to handle confidential information
- Record keeping skills
- Ability to multitask.
- Courteous and polite manner towards clients, customers and colleagues
- Highly self motivated and ability to use initiative, when necessary
- Have a methodical approach to work
- Work under pressure and to strict deadlines
- An interest in own personal development / undertake training as required
Schedule:
- Monday to Friday
Ability to commute/relocate:
- East Kilbride: reliably commute or plan to relocate before starting work (required)
Work Location: In person
Reference ID: CAApril23
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