Operations Administrator

4 weeks ago


Loughborough, United Kingdom The Recruitment Group Full time

An exciting opportunity has arisen for an experienced School Operations Administrator to join a local company working during school term time on a permanent basis and full-time basis

**About the role**

To provide a comprehensive administrative service to all staff

**School Operating responsibilities**:

- Responsibility for notifying Directors of School Census arrival and providing relevant information
- Maintain ‘on roll’ and ‘off roll’ register
- Responsibility for understanding your role in providing administration support to student transitions, in, through and out
- Manage child medication details, administer medication and maintain records, act as a super user for the management of medication.
- Provide Administrative support to the Proprietor and Directors of Group for tasks of a confidential/sensitive nature.
- Sign visitors in and out and issue badge
- Responsibility for managing contractors whilst on site, in association with the H&S and Training Administrator
- Responsibility for typing up and circulating term dates to all staff, parents and transport by the end of January each academic year.

**Administrative Responsibilities**:

- Answering and dealing with all telephone calls to the main number, taking messages and transferring calls where appropriate.
- Update DfE regards attendance
- Report on attendance to Management when required
- Manage incoming and outgoing post
- Maintain student information files to include EHCP, IBP, IEP, Client Info Form, Medical Info Form and any other relevant student info
- Manage WLOLC and BBOLC, student immunisation process
- Manage and respond to Mail within agreed timescales
- General typing and data entry such as staff memos and letters etc.
- Photocopying
- Filing
- Laminating
- Manage deliveries, ensuring they are signed for
- Take post to the post office
- Manage signing in and out sheet, ensuring all staff and students sign in and out.
- Manage taxi queries & taxi company relationship for Woodside Group
- Manage room bookings

**Experience, Qualifications and Skills Required**
- 3-5 years+ school administration experience
- Educated to at least GCSE grade C standard or equivalent in English and Mathematics.
- Strong time management skills
- Excellent organisation skills
- Confident and strong verbal and written communications skills
- Ability to manage a variety of internal and external stakeholders
- Proactive
- Conscientious
- Resourceful
- Able to work with ambiguity and conflicting priorities
- Working experience of GDPR principles and the maintaining confidentiality
- Demonstrates a commitment to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment.

**Benefits**
- Term time only plus 10 inset days 2 days to be worked during the summer holidays
- Perm
- £20-24k
- 08:30-16:00pm

**If you would like to know how we will store and process your data, please visit The Recruitment Groups home page to read our GDPR Data Protection Statement.**

**Job Types**: Full-time, Permanent

**Salary**: £20,000.00-£24,000.00 per year

**Benefits**:

- Free parking
- On-site parking

Schedule:

- Monday to Friday
- No weekends

Reference ID: School



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