Head of Board Secretariat

3 weeks ago

London, United Kingdom Department for Transport Full time

**Details**:
**Reference number**:

- 310246**Salary**:

- £50,238- £50,238 (National Minimum) £55,188 (London Minimum)**Job grade**:

- Grade 7**Contract type**:

- Permanent**Business area**:

- DFT - Decarbonisation, Technology & Strategy Group (DTS) - Strategy, Private Office & Governance**Type of role**:

- Administration / Corporate Support
- Governance
- Strategy**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Birmingham, Leeds, LondonAbout the job

**Job summary**:
Are you seeking an opportunity that provides exposure with senior officials?

Do you have experience and knowledge of working with Governance?

If so, we are looking for an engaging leader to join our team as Head of Board Secretariat, and we would love to hear from you.

**Job description**:
The Department’s Board Secretariat Team is looking for a highly motivated individual to drive the function and development of the team, which is at the heart of the Department for Transport’s (DfT) Governance Division, that sits within the Department’s Strategy, Private Office and Governance Directorate.

The role focuses on delivering effective governance, excellent customer service and support to the full range of the Department’s committee meetings and sub-committees, amongst other key responsibilities.

**_ Roles and Responsibilities_**

**_ You will:_**
- Act as joint Head of the Board Secretariat Team, supporting the Grade 6 in delivering a strategic, professional and excellent programme of committee meetings across the Department.
- Lead the delivery of the Board and its sub-committees in line with the Corporate Governance Code
- Develop smarter ways of working to improve efficiency and delivery.
- Build and develop strong working relationships across the whole Department.

See the role profile for full details.

**Person specification**:
**About you**

To be successful in this role, you will need to be highly adaptable and flexible, adjusting to the requirements and strategic direction of the business. You will have excellent verbal and written communication, with experience of minute taking.

You will be an engaging leader and trusted adviser, with the credibility and experience to lead a team to deliver quality outcomes. You will encourage and support the team whilst recognising and appreciating challenging demands and deadlines.

You will have outstanding interpersonal skills to build trusted relationships with internal teams and senior leaders across the group

**Further information**:
You will have the option to be based in our London office attracting the London salary, or in Leeds or Birmingham attracting the National salary. If based in Leeds or Birmingham, weekly travel to our London office will be required for key meetings and team events.

A minimum of 40% of your working time should be spent at your principal workplace, although requirements to attend other locations for official business, or carry out detached duty in another DfT workplace, will also count towards this level of attendance.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Communicating and Influencing
- Leadership
- Seeing the Big Picture
- Changing and Improving
- Managing a Quality Service
- Leadership

**Benefits**:
Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.

Find out more about what it's like working at the Department for Transport.

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.**How to apply**
- Experience of making a strong personal impact, particularly in terms of successfully obtaining decisions through formal governance boards or Secretariat role.
- Effectively built trusted relationships with Senior leaders and led a team or group of people to deliver a business outcome.

You are also required to provide a Behaviour statement (max 250 words) for Leadership.

When writing your statement, it may be helpful to use the STAR approach to show examples of specific instances where you have met these criteria. That is:
**S**ituation - Describe the situation you found yourself in?
**T**ask - What was the task that you had to complete and why?
**A**ction - What did you personally do?
**R**esult - What was the result of your actions?

The sift is due to take place from 7th September 2023.

Interviews/assessments are likely to be held from 25th September 2023.

We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed da

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