Board Secretary

2 months ago

London, United Kingdom Simpson Judge Ltd Full time

We are pleased to be supporting a very highly regarded regulatory NGO within the Financial Services sector in their search for secretariat and general administrate support, to best assist their small team based in the City of London.

This is a wide-ranging role, presenting day to day variety, and the opportunity to work within a close knit team, reporting to and supported by a fantastic COO.

Key Responsibilities

Board Secretariat (Essential):

- Annual Board/Association planning
- Schedule regular and ad-hoc meetings
- Minute taking, distribution in accordance with procedure
- Implement governance, policies, and procedures

Administration and Office Support:

- Maintain office functions, rates, utilities, management agents
- Ensure compliance with data privacy protocols
- Maintain relationships with key providers
- Health & Safety, fire compliance
- Maintenance and updates to internal and external policies and procedures
- Board governance materials
- Staff onboarding and offboarding
- Staff travel (including accommodation)
- Co-ordinating external training schedules and presentations
- Help out with day-to-day financial reconciliations
- Assist in key deliverables such as VAT, membership fee collections, etc.
- Ensure compliance with data privacy protocols

In order to be considered for this role, you need to have:

- Experience in office administration and company secretariat functions, with a priority on secretariat experience
- Exposure to and understanding of CRMs
- Knowledge of Office Suite and Excel
- Financial and business acumen
- Strong communication and presentation skills, together with the ability to effectively manage stakeholder relationships
- Ability to work in a small team/company environment with the willingness to support others when required, adapting working practices effectively to changing needs and priorities

This is a hybrid role, requiring you to spend 2-3 days in the City office per week, with a salary on offer of £40,000 to £48,000 p.a.

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