Operations Administrative Assistant

3 weeks ago

Uxbridge, United Kingdom LeJu Ltd Full time

**Operations Administrative Assistant**

**Principal Accountabilities**:
The Operations Administrative Associate supports the Directors of Operations with the management of the day-to-day business. The Operations Administrative Associate's responsibilities include performing administrative tasks, IT support, support of the online store including procurement, logistics, managing assets, assisting with other company tasks as needed, and ensuring smooth operations two full days per week.

This role is based out of a private office at The Spaces office building near Heathrow airport. It is not a remote role and relocation is not available.

**Responsibilities**:

- Assist with office duties such as special office projects.
- Liaise with our offices (workshop) in Colombia.
- Use and management of Xero accounting software, creating and editing quotes, invoices and credit notes.
- Use and management of delivery system portals (DHL Express and Deutsche Post), entering customer data, creating and printing shipping labels.
- Use and management of Shopify, entering new products, uploading images, new collections and other tasks are required.
- Maintain Inventory databases and other reports from Shopify.
- Assist bookkeeper by providing invoice and payments information as well as other general tasks.
- Track and replace office supplies.
- Track and trace imports and exports
- Receive and sort incoming mail and deliveries and manage outgoing mail & packages.
- Make travel arrangements as required.
- Other duties as assigned.

**Required Skills**:

- This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast paced environment.
- Demonstrated ability to work effectively both as part of a team and independently.
- High attention to detail
- Proven ability to work under pressure and solve problems in fast paced environment.
- Professional, positive, energetic, and patient attitude with a good sense of humor
- An analytical mindset with strong problem solving, communication, and writing skills.
- Ability to lift 25 pounds and sit for sustained periods of time.
- Minimum of 2 years previous administrative, operations experience
- Outstanding organizational and time management skills
- Working knowledge of Mac OS, Windows and Office 365
- Remain flexible and available for other company projects (e.g. sample sales, wholesale events, etc).

**Job Type**: Part-time
Part-time hours: 18 per week

**Salary**: £10.00-£12.00 per hour

**Benefits**:

- Company events
- Company pension
- Flexitime
- Free parking
- Sick pay
- Store discount
- Work from home

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Uxbridge: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Expected start date: 01/06/2023

Flextime

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