Contract Officer

2 months ago

Chichester, United Kingdom WSCC Full time

**About Us**
West Sussex County Council (WSCC) is a diverse organisation that provides services to more than 850,000 residents every day. Our teams use their experience to enable and challenge the Council to deliver improved efficiency and effectiveness. The Children, Young People and Learning (CYPL) Department is committed to meeting the needs of all our children and young people with a particular focus upon our most vulnerable and disadvantaged to ensure that they fulfil their potential.

The Education & Skills Directorate sits within the broader Department of Children, Young People and Learning, and plays a crucial part in delivering the West Sussex Plan to provide our children, young people and adults with the best education and start in life. Key outcomes for us as a County are that all children are ready for school, young people are ready for work or further education, and that all adults have access to high quality education and training. Working together, we will do everything we can to make that happen.

The context within which West Sussex County Council delivers services is changing. Increasing demographic pressures, complexity of need and tighter financial constraints placed on the authority mean that the Council needs to adapt the way it works to improve outcomes for children, young people and learners. The Education Communication and Enterprise service is responsible for driving the modernisation of a number of key strands of the Education and Skills strategy. This requires strong collaboration with the wider local authority agenda, particularly with Children’s Services.

**About The Job**
Grade: NJC 8

**Salary**: NJC Grade 8 £28,371 to £31,099

Working pattern: Full time, 37.5 Hours

Contract type: Permanent

Locations: Chichester

Closing date: 3rd of May 2023

As the Contracts Officer, you will be part of a small team assisting in contract compliance, monitoring and reviewing. Reporting to the Contracts Manager, you will also be involved in the development of the SEND provider market and supporting other contract compliance within the Education Communications and Enterprise Team.

You will contribute to strategic contract management and monitoring solutions and build positive relationships with a wide range of providers and contractors.

**Experience and Skills**
Key Skills:

- Excellent literacy and numeracy skills in order to understand complex contracts and associated documents, related to children and young people with SEND and their families, and to check statistical financial information and other documents.
- Good analytical skills in order to interpret complex contract / financial information and the ability to organise, plan and meet set targets.
- Developed communication and interpersonal skills in order to interact effectively with a range of providers / stakeholders and create and maintain effective working relationships. Including the ability to advise and guide providers / stakeholders to understand technical information and influence them to make sound decisions.
- Developed negotiation skills in order to work with providers to achieve improvements in contract terms.
- Strong customer focus with the ability to work as a key contact and provide a professional service to meet their needs.
- Ability to present information clearly, concisely, accurately and in ways that promotes understanding, either verbally or in written or electronic form.

Qualifications and/or experience:

- Degree level qualification or equivalent experience demonstrating that level of numeracy, literacy and communication skills.
- Demonstrable experience of managing contracts for effective results ensuring best value and optimum service levels are maintained.
- Experience of working within office systems/practices and providing support to a range of stakeholders and partners.
- Knowledge of The Children and Families Act 2014 - **Desirable**

Key responsibilities:
Develop, maintain and improve systems to record contracts and contract monitoring information relating to services for children and young people with SEND and their families. Responsible for ensuring the accuracy of databases in relation to low value contracts.

Responsible for the use of analytical, judgemental and creative skills in order to deal with the management of a portfolio of contracts including solving problems and issues as they arise. For example, dealing with the renegotiation of contract terms or issues surrounding delivery of the contract.

Monitor low value contracts to ensure providers of services to children and young people with SEND, and their families, meet performance standards and targets. This will involve working in partnership with SEND providers to assist them to achieve contract performance standards and improve the quality of their services.

Responsible for the financial processing in the letting of contracts of low risk/low value and for managing small budgets for a number of SEND related contracts.

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