Events Coordinator

6 months ago


Leeds, United Kingdom paretofm Full time

**Job Title**: Events Booking Coordinator

**Reporting Line**: Workspace Experience Delivery Manager

**Location**: Leeds/Hybrid

**Salary**:£32,000

**Role Overview/Purpose**:
This is a new position in the CRE Communications and Experience function within the business. This is an exciting opportunity to be part of a global workspace transformation programme and be a driving force behind internal event management for our client.

**Key Responsibilities**:

- Responding to all stakeholder enquiries and booking requests regarding events ensuring all enquiries are handled promptly
- Full ownership and management of the Workspace Experience calendar ensuring this is always kept up to date
- Coordinating multiple events at once across several different key office locations and supporting with global event delivery
- Attention for detail when concerning compliance, health, and safety of events and confident in writing risk assessments
- Be process driven, supportive in developing new ways of work and keeping SOPs up to date
- Communicate requirements with the Workspace teams to ensure events are being delivered successfully and in-line with company policies and procedures
- Excellent at building and maintaining relationships with stakeholders and the wider CRE team
- Tech savvy and confident using our in-house facilities systems and MS Outlook/Office systems
- Take ownership of managing event statistics, post event reporting and ongoing data management as when required
- Be well organised with the ability to prioritise requests and meet deadlines
- Comfortable with regular travel on both a national and international level

**Behavioural Competencies**
- Fantastic communicator
- Self-motivated
- Comfortable working autonomously
- Strategic mind-set
- Problem-solving skills
- Thrives when multi-tasking

**Education, Qualifications & Experience**
- 2-3 years of service experience with an emphasis on events, hospitality, corporate services, property management, or equivalent office management experience
- You enjoy event planning and have independently planned workplace events of several types
- You have a strong understanding of workspace health, safety and compliance
- You have managed outside vendor relationships e.g. external event companies
- You have excellent customer service skills, with a strong positive presence
- You are proactive, resourceful, and organised
- Valid passport and relevant travel documents to allow for international travel


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