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E-billing Administrator
4 months ago
***
**Job Tile**:Legal E-Billing Administrator
**Department**:Finance
**Location**:Birmingham, UK
**Hours of work**:9:30am - 5:30pm (Flexibility is required during busy periods.)
**Reports to**:E-Billing Team Leader
**Purpose of the role**:
To ensure the prompt rendering of the Firm's bills and e-bills to clients and that procedures are followed within the Firm. Ensure compliance with the VAT and Solicitors Accounts Rules are adhered to.
**E-billing Duties and Responsibilities:
- **
- Working with the E-billing team in relation to processing bills for clients who require electronic bills and uploading these onto the client's e-billing portal within the agreed timescales;
- Investigate and resolve client e-billing system queries and bill rejections.
- Maintaining timekeeper, matter, rates and invoice data held within various e-billing systems for the clients you are responsible for.
- Liaising with partners and lawyers to ensure compliance with the firms systems in accordance with agreed protocols for the clients you are responsible for.
- Monthly reconciliations to ensure that all bills on Aderant have been processed through the E-billing Hub (or other e-billing portal).
- To escalate any unresolved e-billing issues to the Billing Manager.
- Provide cover for and support to the other members of the team where necessary.
**General Billing Duties and Responsibilities:
- **
- Raising of bills on the Aderant system and ensuring prompt dispatch within 48 hours.
- Ensure the Firm's billing and credit note procedure is strictly adhered to and that all necessary authorities are obtained.
- Ensure bills are raised in accordance with client billing guidelines.
- Client and matter housekeeping.
- Assist with monitoring of the billing team mailboxes and dealing with requests in a timely manner.
- Ad hoc responsibilities as designated by Manager.
**Person Specification**
**Qualifications**
- A good standard of education including a minimum of grade C GCSE in Maths and English Language.
**Relevant Experience**
- Previous experience of working within a law firm finance environment preferable.
- Previous experience of working in a finance environment.
- Aderant experience highly desirable but not essential.
**Key Skills**
- Experience of billing on a Practice management system (preferably Aderant).
- Highly numerate.
- Working knowledge of Solicitor's accounts rules desirable but not essential.
- Proven ability to prioritise workload within a busy environment and meet deadlines.
- Sound IT Skills in particular Excel.
- Accurate with excellent attention to detail.
- Good communication skills (written and oral).
**Personal Qualities / Behaviours**
- Excellent team player.
- Ability to use own initiative.
- Organised and methodical.
- Strong time management skills.
- Positive and pro-active approach.
- Keen to learn.
- Professional manner and appearance.
- For any queries or for a copy of the full job description, please contact our in-house recruiter, Adam Clarke-Castello. Please note we only accept CVs that are logged on the Recruitment portal. _
- #LI-BOACC_
