Building & Events Assistant

1 month ago

Oxford, United Kingdom University of Oxford TSS Full time

Web advert
- Vacancy ID: 14036- Do you have prior experience supporting or maintaining building-related matters/projects? Are you organised and efficient, confident in working under strict deadlines?- We are currently recruiting for a Building & Events Assistant position that may be ideal for you Based in Oxford City Centre, this role is 29 hours per week, at a rate of £15.24 per hour.- Duties include, but are not limited to:
- Working with the Professional Services team, help provide a high level of facilities across all three buildings working proactively and resolving queries, including;
- Undertake H&S inductions for office holders and contractors;
- Undertake weekly fire alarm testing and termly fire drills;
- Manage key records and card access;
- Coordinate system schedules such as PAT testing
- Plan and coordinate short term, in-house building related projects, liaising with Estates, contractors and suppliers;
- Provide advice on administrative arrangements for events including room booking, catering, travel, accommodation
- Person specification

**Essential**:

- Experience of event organisation and planning
- Experience of facilities management
- Ability to clearly and accurately communicate processes and procedures verbally and in writing
- Ability to use own initiative and work efficiently in a busy environment
- Ability to work independently, with minimum supervision, and a willingness to resolve situations, as well as knowing when to refer issues to others
- Ability to use standard computer programs (Outlook, Word, Excel)
- Willing to complete first aid and fire safety training

**Desirable**:

- Experience of working within an HE institution or within a service industry environment.
- Experience of working across several sites
- Experience of supporting building projects
- Formal Health and Safety training, e.g. manual handling
- Experience of the University’s systems (OnlineStore, DLO and WarpIt)
- Some experience of financial administration, including the ability to be numerate and accurate, with excellent attention to detail and a methodical approach.
- Formal first aid and fire safety marshall training
- Formal asbestos awareness training
- TSS workers accrue holiday pay that is equivalent to 38 days per year, this means you accrue a whopping 17.1% in holiday pay for the hours that you work for us._
- _
- The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation._

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