Operations Coordinator

2 weeks ago

Loughborough, United Kingdom The Recruitment Group Full time

We're on the lookout for an experienced Operations Coordinator to join our clients finance team based in Loughborough. Flexible working hours, working Monday to Friday with a salary paying between £26,000 and £31,000 per annum.

**About the role**

Administrative support, project management, financial processing, HR management and facilities management. Specialist knowledge is required in all these areas

**Key Responsibilities**

**PA to the Director of Finance**

To ensure that the best use is made of the Director’s time by being proactive in dealing with enquiries.

Liaising with people at all levels internally and externally on the Director of Finance’s behalf.

Providing general support and assistance to the Director of Finance as required.

Providing general support and assistance to the Finance SMT in specific circumstances.

**Project Management**

To support and lead on projects as directed by the Director of Finance. This will cover a broad range of projects, spanning all finance functions, including project scoping, detailed planning, engagement with internal and external stakeholders, project execution, budget management, where applicable, and post implementation review.

**Human Resources**

To co-ordinate a range of activities relating to the recruitment, selection and induction of staff within the department and to ensure that best practice is applied.

To be responsible for drafting adverts, co-ordinating the drafting of job descriptions, person specifications and further particulars.

To assist the Director of Finance to monitor sickness and other absence across the Department, and to liaise with the relevant line managers in respect of addressing, intermittent, short-term and long-term absence

Co-ordinate and manage the induction of new staff, preparing a personalised induction pack and arranging induction meetings with key staff, as appropriate. Liaising with relevant staff within the department ahead of new staff arrivals to co-ordinate the provision of suitable desk/office space, IT equipment/profile, permissions, etc.

Training co-ordinator - ensure training contracts are in place for any staff undertaking professional qualifications, co-ordinate the booking of study leave/exams and ensure the broader requirements of training agreements are being met.

**Facilities Management Support**

IT equipment - Manage the provision of IT equipment across the Finance team.

Space - manage the space and facilities of the department, and administrative procedures related to their use, in order to ensure that such are well maintained and well used, and that best value is achieved.

Health and Safety Officer for the Department, undertaking relevant training and monitoring, maintaining relevant records and working with senior staff on the development and implementation of policies and procedures. This includes acting as a Fire Marshal, undertaking training as required.

To be responsible for furniture and other FM-related building purchases via Purchase Order and/or Purchasing Card, completing financial processes in accordance with audit requirements.

**Experience, Qualifications and Skills Required**
- Substantial experience in a busy office environment including some experience of delivering and coordinating complex procedures and projects
- Experience of using IT packages to deliver high quality processes and record information
- A willingness to undertake further training as necessary
- A-level standard or equivalent experience plus minimum of GCSE or equivalent Grade C in English and Mathematics

**Company Benefits**
- Flexible working hours
- Company pension
- Training provided

**If you would like to know how we will store and process your data, please visit The Recruitment Groups home page to read our GDPR Data Protection Statement.**

**Job Types**: Full-time, Permanent

**Salary**: £26,000.00-£31,500.00 per year

**Benefits**:

- Company pension
- Flexitime
- Free parking
- On-site parking

Schedule:

- Monday to Friday
- No weekends

Reference ID: Operation

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