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Project Coordinator

4 months ago

Loughborough, United Kingdom HG Comms Ltd Full time

An exciting opportunity for an experienced client facing Project Coordinator to join our growing team Reporting to the Project Manager, and working closely with our current team of Project Coordinators, you will provide support for an exciting new contract with great communications skills and the ability to form outstanding partnerships. You will be self-motivated and can work to deadlines. In return we offer a competitive package and a great environment to work in.

This role will be based from our office in Burton on the Wolds. Once you have completed training and are competent in the role we operate the ability to work from home up to two days a week.

**What you will be doing**
- Uphold quality standards in personal workmanship by following the best practices, guidelines, legislation and HGC processes.
- Have great attention to detail by checking and verifying all engineering documents, drawings, calculations and data for accuracy, completeness and consistency.
- Actioning the presented plan effectively and adjusting accordingly based on the fluidity of works within a designated framework. Working through priorities based on a pre-determined schedule of works and co-ordinating within departments for any reactive works. Reporting to Project Managers where resource cannot be allocated effectively and appropriately along with any issues in the plan that evolve. Ensuring accuracy at all times.
- Clear communication with the client is key but needs to be more specific understanding the customer needs vs the needs of the business needs to be a wider view and expressed to them and then co-ordinated accordingly after this.
- Co-ordinating and processing information received from the above to effectively manage expectations and so reports can be generated, planned progress accurately tracked and verified accordingly.
- Managing workflow to meet client deadlines by prioritising, and coordinating the engineering work of the team.
- Updating tracker created under the PMO process with information received.
- Regular client communication including conference calls and face to face meetings by preparing clear and concise reports, proposals, presentations and documents that showcase the engineering achievements, challenges and outcomes.
- Maintain and distribute accurate whereabouts whilst also cross referencing training matrix to ensure competency onsite, any missing info to be reported to the BM / PM / OM
- Process information received via completions and AFP info in order for client AFP and Sub-contractors payments are completed correctly within the designated timeframe, agreed and verified by supervisors and BM, CM with appropriate documentation sign off.
- Meeting operational targets set by the management team by adhering to the HGC policies, standards and values, and contributing to the continuous improvement of processes, systems and quality
- With the support of the management team, covering of other Coordination roles where required by the business to complete business activities by demonstrating flexibility, adaptability and willingness to learn new skills and take on new challenges within reason and with proper training and support.
- Liaising with supervisors and build managers to obtain verification of measures and SPO evidence where required and processed accordingly.
- Distributing the forecasted plan to all internal and external labour based on underpinned resource allocation related to the projected plan inclusive of any alterations.
- Attending Regular Project meeting internally to be set specific tasks related to Engineering productivity and executing them with an agreed time frame.
- Supporting the PM in information gathering and checking where required.

**Key skills**:

- Proficient in Microsoft packages
- A strong background in scheduling and planning
- Highly organised
- Great communications skills
- Ability to develop strong relationships
- Excellent customer service
- Driven by delivering quality
- Ability to work autonomously
- Experience of working in the telecommunications / utilities industry would be advantageous but not essential

**What you can expect from us**
- Potential to grow with the business and develop your career
- 33 days holiday including bank holidays, with the option to buy more
- Enrolment into our pension plan

**Job Types**: Full-time, Permanent

Pay: Up to £30,000.00 per year

**Benefits**:

- Company pension
- On-site parking
- Work from home

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Loughborough, LE12 5TH: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Project Coordination: 1 year (required)

Licence/Certification:

- PMP (preferred)
- PRINCE2 Certification (preferred)

Work Location: In person