Stakeholder Engagement Team Administrator

3 months ago

Fleetwood, United Kingdom NHS Business Services Authority Full time

To co-ordinate and arrange attendance at external forums and various groups as required. Preparing material packs/presentations for representatives from the service to use, ensuring up to date information is included. Organising buffet / car parking arrangements as required. Act as a point of contact for the department, dealing and responding effectively to queries from key stakeholders, service providers and passing on relevant information and escalating issues to other team members whilst creating effective working relationships with key contacts across the organisation Maintaining key relationships with internal and external stakeholders providing information that requires to be delivered with tact, persuasion and confidentiality.

Collate responses to stakeholder queries from Stakeholder Engagement Managers. Liaise with internal departments such as Commercial and Finance, to raise purchase orders to be authorised and to track these using Integra system, liaising with signatories to ensure prompt payment to suppliers. Responsible for ordering stock, control and distribution of all consumables to ensure adequate stock levels are maintained to meet business requirements. Managing and reviewing intranet homepage content alongside colleagues, ensuring information is up to date, is user focused and easy to navigate.

To participate in regular quality checking of administrative To work with a mínimal amount of supervision, working autonomously to manage own work and make decisions in own work To research, prepare and co-ordinate articles for the stakeholder update bulletins working with the Stakeholder Engagement Team and wider Student Services departments. To contribute to service improvement through networking and building effective working relationships with colleagues and To continually maintain an awareness of the funding administered by the department, including forthcoming events and To research, collate, prepare and distribute stakeholder feedback To maintain the annual event spread sheet and share with the team keeping diaries Identifies personal training needs and works with their manager to establish personal Contributes to own ORO and ensures all Learning Management System training courses are completed within required timescales. On occasion participates in organisation wide work groups appropriate to the post holders expertise and You may be required on occasions to perform additional tasks, which would support a business need, or that offers an individual development Undertake additional duties and responsibilities in line with the overall purpose of your role and as agreed by your line Demonstrate NHSBSA values and core capabilities in all aspects of your work. Foster an environment where your own and colleagues safety and well-being is promoted.

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