Events Coordinator

2 weeks ago


Exeter, United Kingdom Reed Business Support Full time

I am working with a client in Exeter to recruit a full time Events Coordinator. This role is initially a temporary assignment until the end of the year and will involve working 40 hours a week
- this will include some weekend working but time off in lieuwill be provided during the week.

This is a really exciting opportunity to work across a multi-functional operation to coordinate bookings.

This role requires:

- Excellent communication skills and the ability to deliver and meet deadlines.
- A keen eye for detail ensuring presentation of facilities is professional and welcoming.
- An ability to create a professional, friendly environment and understand customer needs whilst complying with company standards and policy.
- Previous experience in a hospitality / event setting is advantageous but not essential.

The key responsibilities of this role are:

- Manage all incoming enquiries for internal and external meetings, events or facilities hire from initial request to building the functions sheets and sending invoices whilst maintaining a high individual and team standards.
- Meeting clients on their event days and ensuring that their event is being delivered as it was booked and to rectify problems as they occur.
- Organise and prepare teas and coffees / water and glassware.
- Liaise with operations, bars, and catering teams for a weekly function sheet meeting to go through in depth the upcoming events.
- Complete all invoicing daily and raise any payment issues to Commercial Manager.
- Events coordination experience.
- Administration experience.
- Hospitality experience.
- A proven track record of delivering high standards of service and presentation.
- A proven track record on remaining cool, calm and collected in dealing with both visitors and staff.
- Well organised and possess a high level of administrative ability.



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