Contract Support

2 weeks ago


London, United Kingdom CBRE Full time

Posted- 25-Apr-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Administrative- Location(s)- Dublin - Dublin - Ireland, London - England - United Kingdom of Great Britain and Northern Ireland**Responsibilities**:
**Contract**
- Identify and help drive implementation of savings opportunities to ensure customer and GWS financial savings targets are maximized.
- Drive high quality commercial performance through understanding the contractual. commitments, better buying and use of preferred suppliers.
- Compiling of the Contract Review Business Unit pack.
- Conducting supplier surveys on MySupplier and onboarding suppliers
- Compiling of the Customer Monthly Management Report & ad hoc reports such as PO report
- Liaising with the client regarding payment of invoices.
- Site inductions.
- Helpdesk: including but not limited to; logging, distributing and closing of reactive calls on desired system.
- Continually develop systems to maximize efficiency benefits for the customer and GWS.
- Update labour allocations to ensure accurate client reporting.
- Assisting with managing training matrix data.
- Ad hoc reporting and update requests from Ops Leads.

**Finance**
- Support the preparation and delivery of monthly Contract Reviews.
- Chasing of debt to keep within contractual terms.
- Creation and review of management reports such as P&L, WiP, Unbilled Revenue, Debt, OPO's & Invoice Pool.
- Raising Purchase Orders.
- Reviewing open Purchase Orders.
- Policy and procedure compliance.
- Processing supplier invoices and resolving any queries.
- Comprehensive spend tracking.
- Weekly report submission to include WiP, Unbilled Revenue, Debt, Invoice Pool and OPO updates.
- Reporting on In Scope and Out of Scope works.
- Drive high quality financial performance to influence P&L result.
- Ad-hoc reporting as requested by Business Unit or Business/Finance.

**Quality**
- Co-ordination of sub-contractor files, ensuring they are statutorily compliant with QHSE requirements
- Reporting and management of work management system
- Logging hazards & customer feedback on the QHSE Management Portal Harbour
- Subcontractor reviews
- Log books compliance
- Maintain eLogbooks

**People**
- Timesheets
- Organising training for the team
- Updating of the team attendance planner
- Arranging agency cover and submitting hours on portal
- Culture carrier and promotes best practice
- CBRE GWS- CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.



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