Contract Support

3 weeks ago

London, United Kingdom CBRE Central Functions Full time
CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries.
Contract Support - Finance
The Contract Support will be expected to manage all aspects of the administrative process within the Projects Workstreams: PJM Variable and Moves, Adds & Changes. In general, their responsibilities will be to carry out efficient running of the Financial and Administrative Systems and associated functions.
This is a key appointment within the Business Unit and will require the individual to be a Strong Leader and have clear understanding of all financial procedures relevant to the Contract Support Role.
Their responsibilities within the operation; must have the ability to communicate to the users on all aspects of problems/complaints associated with the financial/administrative function, ensuring compliance with CBRE processes and procedures at all times.
Responsibilities
Review Purchase Order requests and that all supporting documentation provided clearly evidences the nature of the request
Create accurate POs in a timely manner and ensuring that attachments are in line with SOX guidelines
Run unapproved and un-unconfirmed PO Reports weekly and resolve in a timely manner
Review Purchase Order Detail Report on a weekly basis and closing out POs no longer required
Assessing open POs and chasing missing costs from suppliers
Daily review and processing of supplier invoices
Review Debt report weekly and assist team in chasing and escalating aged items
Where Credit Notes are requested by the Revenue Analyst, raising in a prompt manner and uploading the correct supporting documentation in line with SOX requirements
Raising all sales invoices in a timely manner with focus on accuracy and selecting the correct entities, contract IDs and VAT rates.
Supporting with expense claim submissions
Being the gatekeeper for finance to ensure compliance by the PM teams
Answer calls and emails in a professional and timely manner
Attend and participate in any relevant training courses
Working within the CBRE team on the account to ensure the collaborative development of the business, effective team working, and support to colleagues
Ensure appropriate control systems to ensure policy and contractual commitments (KPIs) are met.
Ensuring customer focus within all areas of operational activities and that effective relationship are maintained with key client contacts
Ensuring business policies and processes are effectively communicated, and implemented within the Team.
Accountability to the CBRE functional heads, as appropriate
Ensuring staff compliance with policy and procedures
To conduct regular reviews of procedures making recommendations for improvement with appropriate working practices
Communicate effectively and build/maintain relationships at all levels with internal and external customers
Liaise and keep informed the senior management on all aspects of contract problems and regularly update on all financial issues.
Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations
Person Specification
Strong understanding and experience of Finance and Administration essential
Advanced Computer literacy with Microsoft Excel and Microsoft Office or equivalent
Strong organisational and communication skills with the ability to priorities workloads
Ability to work under pressure whilst remaining calm clear thinking and be able to deliver the required services to the stakeholders within given time constraint
Diligent and pro-active
Ability to prioritise and act on own initiative
Excellent organisational skills and exceptional attention to detail
A flexible approach to work with a willingness to travel would be essential
Ability to work under pressure whilst remaining calm clear thinking and be able to deliver the required services to the client within given time constraint
Equal Opportunities
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age

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