HR Business Coordinator

3 weeks ago


Aberdeen, United Kingdom Orion Full time

**Job description**:
Our client is currently recruiting for the position of HR Business Coordinator, based in Aberdeen.

**Responsibilities**:

- Maintain SAP/HR4U employee records: inputting and updating information, ensuring accuracy and attention to detail.
- Ensure payroll instructions for the company's payroll are approved in line with company policy and are submitted in line with relevant payroll deadlines.
- Prepare all employee related communications in line with agreed templates
- Ensure pre-employment and offer processing is completed effectively for both the company's employees and the company's returning expats
- Respond to employees and managers on general HR questions including policy queries and various e-timesheet systems queries, signposting them to information available on WAT as appropriate.
- Support the continuous improvement of HR information on WAT to enable employees and managers to access information easily.
- Support the induction process for new employees, ensuring induction packs provide appropriate information.
- Carry out research into policies, procedures, and legislation
- Inform benefit providers Denplan and PPP of changes to employee memberships monthly
- Provide administrative support during Employee Relations cases i.e., taking minutes, drafting letters, writing reports.
- Booking of all medicals, including WorkFit's for the company and Group employees, as required.
- Raise any financial commitment paperwork as required
- Provide support during the salary reviews process.
- Complying with data protection requirements in accordance with UK legislation.
- Coordinate the annual immigration audits for the company and Group employees.
- Process employee entitlements in line with the secondee and relocate policies.
- Provide non-standard reports from SAP as and when requested.
- Maintain filing on an ongoing basis throughout the year culminating in year-end archiving
- Support with accurate and timely org charts being published/available
- Conduct arrival inductions for the company's returning expats and ensure smooth transition into the company for Group Inpatriates and coordinate all paperwork/systems for transition to Aberdeen. This includes inbound immigration assistance, supporting obtaining a UK National Insurance number as well as support for opening a UK bank account, schooling, housing etc.
- Provide continued support to the Group Inpatriate population during their assignment regarding general queries
- Support the job evaluation process, ensuring systems are correct and job description process is followed
- Ensuring documentation and filing of job descriptions, evaluations, training, career interviews and assessments, etc.
- Assisting employees with regards to queries on job posting etc.
- Supporting with any mail merges etc.

Experience & Qualifications:

- CIPD qualified or working towards
- Experience of working in a busy HR team
- Experience of working to challenging deadlines
- Able to build good working relationships with people and customer focused
- Good communication skills both written and verbal
- Good understanding of Company and Group HR policies & procedures
- Strong delivery and continuous improvement focus
- Knowledge of the Asset and the business
- Ability to manage multiple projects

Contract position

Our role in supporting **_diversity_** and **_inclusion_**
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.


  • HR Coordinator

    1 month ago


    Aberdeen, United Kingdom Bryant Engineering Services Limited Full time

    Our client is looking for an HR Administrator for a permanent position, located in Aberdeen. **Role** Provide sound administrative HR support to our business, helping with continued development of our HR policies and processes. Providing first line advice to staff where appropriate and liaising with external HR advisors for specialist advice where...

  • HR Coordinator

    1 month ago


    Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Full time

    **HR Coordinator - VR/26516**: **Status**: Temporary **Location**: Aberdeen City Centre **Ref**: VR/26516 **Rate**: Available Upon Request Fantastic opportunity for an experienced HR Generalist to join a leading energy operator located in the City Centre. This is initially planned to be a 12 month role supporting the wider HR Team across the full...


  • Aberdeen, United Kingdom Orion Full time

    **Job description**: Our client is currently recruiting for the position of HR Administrator/Coordinator, based in Aberdeen for 3 months. **Responsibilities**: - Obtaining a quick understanding of international mobility policies and processes and advising assignees on all associated questions. - Liaising with Talent Development teams in the UK and...

  • HR Coordinator

    4 weeks ago


    Aberdeen, United Kingdom Subsea Technology and Rentals Ltd Full time

    **Purpose of the Job**: This is a temporary role to support the Group HR Manager with the completion of a number of HR projects and managing the recruitment and payroll processes. This role is anticipated to be for approx. 3 months. **Role Responsibilities**: - Assist with the coordination of documentation for payroll in a timely manner. - Lead the review...

  • HR Coordinator

    1 month ago


    Aberdeen, United Kingdom Cammach Bryant Full time

    Our client is looking for an HR Coordinator for a permanent position, located in London (Hybrid Working) ROLE To provide general human resources administrative and analytical support including providing accurate and confidential data/communication in support of all HR activities. RESPONSIBILITIES: Coordinate and manage all recruitment administration e.g....

  • HR Coordinator

    4 weeks ago


    Aberdeen, United Kingdom Fugro Full time

    Job Description Fugro is the world’s leading, independent provider of geo-intelligence and asset integrity solutions for large constructions, infrastructure and natural resources. Fugro leverages its global multi-disciplinary teams to provide clients with all aspects required to characterise their sites and achieve optimised foundation design and asset...

  • HR Coordinator

    3 days ago


    Aberdeen, United Kingdom FinTech Recruitment Solutions Full time

    FinTech is recruiting on behalf of our client, an international industrial services provider, for a full-time, permanent HR Coordinator on an immediate basis. Duties will include: - Liaising with a wide range of internal and external stakeholders to provide generalist HR assistance - Ensuring that all new starts, internal movements and leavers are tracked...

  • Senior HR Coordinator

    4 weeks ago


    Aberdeen, United Kingdom Oceaneering Full time

    Company Profile Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore...


  • Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Full time

    **HR & Payroll Coordinator - VR/28751**: **Status**: Permanent **Location**: Aberdeen **Rate**: Available Upon Request Join a leading independent educational provider as an HR and Payroll Coordinator on a permanent basis. This role is reporting into the HR Manager and will be supporting the HR function by carrying out transactional and administrative...

  • HR Coordinator

    1 month ago


    Aberdeen, United Kingdom Semco Maritime Full time

    Semco Maritime is looking for a Human Resources Coordinator / Administrator to join our team in Aberdeen. **Job Duties**: - Maintenance of the HR system, ensuring all files and data is accurately stored - data cleansing on a regular basis - Ensure all collection, processing, storage and sharing of personal data follows the requirements of GDPR - Support...

  • HR Coordinator

    4 weeks ago


    Aberdeen, United Kingdom Orion Full time

    **Job description**: Our client is currently recruiting for the position of HR Coordinator, based in Aberdeen. **Responsibilities**: - High level of proficiency in Microsoft Applications in particular: Word; Excel and PowerPoint - Excellent interpersonal skills as must be able to communicate and engage with all levels within the organisation and maintain...

  • HR Coordinator

    1 day ago


    Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Ltd Full time

    Join a prestigious E&P business in Aberdeen as HR Coordinator, on a contract basis until November 2024 with likely annual renewal thereafter. This fantastic opportunity is best suited to those with experience in a similar HR environment. The HR Coordinator supports the delivery of an effective HR transactional service to the company by assisting with all...

  • HR Coordinator

    6 days ago


    Aberdeen, United Kingdom Hunter Adams Full time

    Are you a talented HR Coordinator looking for a new dynamic role? This is a 12-month FTC opportunity that offers a competitive salary and a hybrid working pattern. Sector: Aviation Contract: Fixed term Job ref: 10975 Job type: HR Administrator Hunter Adams is keen to speak with HR Coordinators or HR Administrators looking for that step up into a HR...


  • Aberdeen, United Kingdom Cammach Bryant Full time

    Our client is looking for an HR Business Coordinator for a 6 month contract position, located in Aberdeen (Hybrid Working). ROLE The HR Co-Ordinator supports the provision of an effective HR transactional service to the business, assisting with all HR activities, and ensuring consistent advice and guidance is provided to managers and staff in line with...


  • Aberdeen, United Kingdom Cammach Bryant Full time

    Our client is looking for an HR Business Coordinator for a 6 month contract position, located in Aberdeen (Hybrid Working).ROLE The HR Co-Ordinator supports the provision of an effective HR transactional service to the business, assisting with all HR activities, and ensuring consistent advice and guidance is provided to managers and staff in line with...

  • HR Administrator

    1 month ago


    Aberdeen, United Kingdom Bryant Engineering Services Limited Full time

    Our client is looking for an HR Administrator for a contract position, located in Aberdeen (Hybrid Working). **Role** **Responsibilities** Your responsibilities as HR Administrator will include: - Obtaining a quick understanding of international mobility policies and processes and advising assignees on all associated questions. - Liaising with Talent...

  • HR Administrator

    4 weeks ago


    Aberdeen, United Kingdom Orion Full time

    **Job description**: Our client is currently recruiting for the position of HR Administrator, based in Aberdeen. With an immediate start on a contract for 3 months. **Responsibilities**: - Provide general administration support to the HR team. - Prepare various letters - Support preparation of presentation materials as required. - Assist HR coordinator and...


  • Aberdeen, United Kingdom Cammach Bryant Full time

    Our client is looking for an HR Coordinator for a permanent position, located in London (Hybrid Working) To provide general human resources administrative and analytical support including providing accurate and confidential data/communication in support of all HR activities. Coordinate and manage all recruitment administration e.g. Ensure all HR...

  • HR Coordinator

    1 month ago


    Aberdeen, United Kingdom Ogenus Offshore Ltd Full time

    We are looking for an Enthusiastic Team player to join us in the Role of Account Manager (HR/Logistics) Valid Qualification in Hr/ Logistics or other Relevant Qualification Proven Experience working in a similar role The Ability to work and contribute as part of a team Knowledge of The Offshore industry is an Advantage Time Management Skills Valid...

  • HR Advisor

    1 day ago


    Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Ltd Full time

    Join a prestigious E&P business in Aberdeen as HR Coordinator, on a contract basis until November 2024 with likely annual renewal thereafter. This fantastic opportunity is best suited to those with experience in a similar HR environment. The HR Coordinator supports the delivery of an effective HR transactional service to the company by assisting with all...