HR Coordinator

1 month ago


Aberdeen, United Kingdom Bryant Engineering Services Limited Full time

Our client is looking for an HR Administrator for a permanent position, located in Aberdeen.

**Role**

Provide sound administrative HR support to our business, helping with continued development of our HR policies and processes. Providing first line advice to staff where appropriate and liaising with external HR advisors for specialist advice where required.

**Responsibilities**
- Coordination and administration of all HR tasks including recruitment, onboarding and leavers processes. Respond to requests in a timely manner.
- Provide first line HR advice to employees and liaising with external HR advisors where required.
- Have overall responsibility for coordination of recruitment and selection processes including shortlisting where applicable for all vacancies. This includes both roles advertised by company and through agencies.
- Administer all aspects of generalist HR activities in relation to the employee life cycle such as absences, maternity etc.,
- Coordination with supervisors and managers to ensure onboarding is completed to a high standard including ensuring right to work checks and probation reviews are completed.
- Provision of new contracts and offer letters from templates to new starts.
- Processing any contractual changes such as salary changes.
- Coordination of leavers process to ensure all steps are completed efficiently.
- Coordination of sickness records including the inputting data into system. Collection and scanning of Fit Notes and Self-Certificates.
- Maintenance of holiday records in system.
- Provide accounts with monthly summary of new starts, leavers and other pay changes for payroll in all locations.
- Taking minutes in disciplinary and grievance meetings, with external HR advisor leading proceedings.
- Develop and maintain good working relationships with managers and employees keeping a high level of confidentiality.
- Contribute to the development and delivery of appropriate updates, training and guidance to managers on HR policies and practices.
- Maintain employee electronic records ensuring accurate, up-to-date and confidential in line with company standards and GDPR policy.
- Manage HR project work that continues to drive efficient HR operations and process improvement.
- Contribute to the development of new policies and procedures.
- Adhere to company policies and procedures.
- To carry out other duties as required by the business.

**Requirements**:

- Previous relevant experience within HR function
- Demonstrated prior exposure to HR working practices and basic employment law knowledge
- Good organisational skills and ability to be flexible and manage different priorities
- Trustworthy and comfortable dealing with sensitive and confidential information
- Strong attention to detail and accuracy
- Strong HR system experience and good understanding of IT systems
- Self-motivated and able to work independently
- Good team player with sound interpersonal skills
- Good written and verbal communication skills
- Qualified to Level 3 CIPD desirable, Level 5 CIPD advantageous

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: JO0000012534


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