Office Administrator

4 weeks ago


Magherafelt, United Kingdom MYM Recruitment Full time

**Key Duties/Responsibilities include but may not be limited to**:

- First point of contact for customers/suppliers, redirect to the appropriate person.
- Professionally handle all customer/supplier interaction in line with Company Plan.
- Ensure CRM system is updated with all communication/ action points required.
- Manage appointment system for showroom visits and site visits.
- Assist finance manager with ad hoc administration duties such as updating company policies, renewal of contracts with suppliers in regards to internet, phones insurance.
- Assist sales team with ad hoc administration duties depending on workloads
- Archiving of invoices and general filing as dictated by workload.
- Ensure that all day-to-day health, safety, and security procedures are adhered to.
- Understand the importance of customer service and the Company culture relating to meeting our customers’ expectations.
- Contribute to continuous improvement of procedures to improve efficiency of the function and the department through the development of relationships with own team members and other departments.
- Match purchase invoices to purchase orders and delivery dockets as appropriate.
- Ensure that invoices that cannot be matched as above are redirected to the appropriate department for resolution in advance of the monthly payment run.
- Code, process, and input invoices on to the accounting system including scanning onto the system and allocating expenses to individual projects.
- Allocate purchase orders for ongoing projects to sub-contractors, ensuring strict controls over expenditure are being observed.
- Ensure all purchase orders distributed to sub-contractors are accounted for within customer projects.
- Prompt analysis and resolution of supplier queries including the timely reconciliation of supplier statements.
- Make adjustments, handle queries and resolve problems to bring payment terms into line with Company guidelines.
- Efficiently administer the collection of finances and the resolution of account queries, raising sales invoices and issuing credit notes.
- Report to management on any outstanding issues and inform them early of potential debtor problems.

**Desired requirements**:

- Ideally 3+ years’ experience in a similar role.
- Ability to manage a wide variety of tasks and to meet associated deadlines
- General competence and confidence in use of new and varied IT systems would be beneficial and computer literate in the use of MS Office, particularly Excel and Word.
- Strong communicator, with the ability to interact with different teams across the business.
- Outstanding negotiation skills with the ability to resolve issues.

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£25,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Magherafelt, County Londonderry: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Reference ID: JO4569


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